Our Seaford & Rosebud workshop team is looking for a detail orientated Workshop Administrator to support their day to day operations. This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced operational environment and takes pride in keeping processes running smoothly. The Opportunity Reporting to the Regional Workshop Manager, you will play a vital role in supporting workshop operations through accurate data management, invoicing, purchasing and general administration. Your strong organisational skills, attention to detail and ability to manage competing priorities will be key to your success. Key Responsibilities Maintaining workshop databases and administration systems Raising, processing and closing purchase orders Managing work orders and invoicing processes Providing administrative support to workshop teams across both depots Preparing, scanning, filing and maintaining documentation and records Liaising with workshop staff, suppliers and internal stakeholders Assisting with stocktakes, roster administration and scheduling Supporting day-to-day office coordination and general depot administration Ensuring accurate and timely data entry and reporting About You To be successful in this role, you will bring: Previous administration experience, ideally within a workshop, maintenance, transport or operational environment Strong computer literacy and proficiency in Microsoft Office applications, particularly Excel Exceptional attention to detail and accuracy Excellent verbal and written communication skills A strong customer service focus and a collaborative approach The ability to prioritise tasks, meet deadlines and work autonomously Outstanding organisational and time-management skills Flexibility to support both the Seaford and Rosebud workshop teams Working Hours Preferred hours: 6:00am – 2:30pm Flexible commencement time available up to 7:30am Why Join Ventura? Stable, long-term employment with one of Australia's most established transport operators Employee discounts on Samsung products Medicare Corporate Discounts Access to expert physiotherapy guidance and support Supportive and inclusive team culture Career development opportunities across multiple depots and business areas The opportunity to contribute to an essential community service About Ventura Ventura has been moving people since 1924 and is Australia's largest privately owned bus company. For over 100 years, we have delivered safe, reliable and sustainable transport services to the communities we serve. Today, Ventura employs more than 1,600 people, operates a fleet of over 930 buses and coaches, and transports more than 36 million passengers across Melbourne each year. We are proud of our strong workplace culture, commitment to diversity and focus on employee engagement. How to Apply If you're an organised administrator looking for your next challenge, we'd love to hear from you. Apply now via SEEK. For further information about this opportunity, please contact Marianne on (03) 9771 4367 .
