We're reimagining the way Australians live, work, and play. We own and manage some of the most recognisable and loved retail destinations across Australia. We’re evolving our portfolio into destinations that offer a broad selection of retail, residential, and office spaces. Through our diverse portfolio, data-led decision-making, and nationwide development pipeline, we do things differently. We are Vicinity. Role purpose This is a unique opportunity for an experienced administration professional to play a pivotal role in supporting the rhythm, quality and integrity of Board governance in an ASX-listed environment. As Board & Company Secretary Coordinator, you will act as a trusted partner across Board and Committee operations and the Company Secretary function, ensuring senior stakeholders, Non-Executive Directors and the Company Secretary team are consistently supported with accurate, timely and well-curated materials and seamless administration support . This role is ideally suited to a seasoned Board or senior executive support professional who brings strong judgement, discretion and the confidence to build trusted relationships across a diverse and high-performing stakeholder group. The impact you’ll have Play a pivotal role in enabling the effective and seamless operation of Board and Committee activities within an ASX-listed environment. Facilitate clear, timely and well-coordinated engagement between the Board, senior leaders and the Company Secretary team. Support strong governance outcomes and value creation through the delivery of accurate Board materials, disciplined meeting preparation and reliable, well-managed processes. Bring a high level of professionalism and proactive coordination to complex, time-sensitive work, where precision and stakeholder confidence are critical. What you’ll be trusted to deliver Provide high-quality, professional support to Non-Executive Directors, alongside broader administrative support to the Company Secretary team, including seamless coordination of calendars, travel and expenses. Coordinate and support Board and Committee operations, including meeting schedules, agendas, papers, minutes, collaboration tools, key deadlines, and associated events such as offsites and asset tours. Support the preparation, coordination and finalisation of Board and Committee materials, working closely with the Company Secretary team and senior stakeholders to ensure accuracy and timely delivery. Manage Board portal activity, including document uploads, user administration and liaison with external vendors as . Support governance processes through effective document control, records management, maintenance of statutory records and the organisation of key company secretarial files. Work across teams and stakeholders to ensure requirements are clearly understood and delivered on time. Proactively identify and implement improvements across processes, collaboration spaces, work planning, filing systems and shared inboxes. What you’ll bring Demonstrated experience in senior administrative, Board coordination or executive support roles within a complex corporate environment. Confidence supporting high-stakes meetings, senior executive calendars, tight deadlines and highly confidential materials. Strong judgement, discretion and composure when managing sensitive information, shifting priorities and senior stakeholder expectations. Proven ability to build credibility quickly, navigate stakeholder dynamics and ensure effective follow-through. Experience working within structured governance frameworks, with the flexibility to adapt to evolving business needs. Excellent written and verbal communication skills, with exceptional attention to detail and a commitment to delivering high-quality outcomes. Advanced proficiency in the Microsoft Office suite, with practical experience using planning and collaboration tools (e.g. Microsoft Planner); familiarity with Board portal platforms such as Diligent Boards is desirable. Why Vicinity? Our benefits program focuses on creating an awesome place to work in which our people are rewarded and recognised. This includes: Flexible working options Birthday leave & purchased additional leave $1,000 worth of VCX securities rewarded for eligible team members Generous Parental Leave We live and work by our values of Respect, Integrity, Customer Focus, Collaboration and Excellence. They are the foundation to everything we do and provide us a north star with which we can shape meaningful places where communities connect. At Vicinity we embrace and celebrate diversity and are committed to creating an inclusive work environment where we attract, retain and develop our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. If you would like to discuss workplace accessibility, any reasonable adjustments we can make to better support you during the recruitment process, or your potential future role please reach out to our Talent Acquisition team: Email: tal•••••••••••••••@vicinity.com.au Phone: 61 • •••• •000 (request to speak to our Talent Acquisition team) Note: To be eligible to apply for this position, you must have existing, relevant Australian work rights. At the later stages of the recruitment process the shortlisted candidate/candidates will be required to undergo a Criminal History Background/Police Check as a mandatory part of the process. Additional qualification checks may also be dependant on role and level. Why Vicinity? Our benefits program focuses on creating an awesome place to work in which our people are rewarded and recognised. This includes: Flexible working options Birthday leave & purchased additional leave $1,000 worth of VCX securities rewarded for eligible team members Generous Parental Leave We live and work by our values of Respect, Integrity, Customer Focus, Collaboration and Excellence. They are the foundation to everything we do and provide us a north star with which we can shape meaningful places where communities connect. At Vicinity we embrace and celebrate diversity and are committed to creating an inclusive work environment where we attract, retain and develop our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We are aware of current limitations with our website accessibility and are working towards improving this. Should you experience any issues accessing information in this job advertisement or the application form, and require this in an alternate format, please contact our Talent Acquisition Team. Similarly, if you would like to discuss workplace accessibility, any reasonable adjustments we can make to better support you during the recruitment process, or your potential future role please reach out to our Talent Acquisition team: Email: talent.acquisition@vicinity.com.au Phone: 61 3 7001 4000 (request to speak to our Talent Acquisition team) Note: To be eligible to apply for this position, you must have existing, relevant Australian work rights. At the later stages of the recruitment process the shortlisted candidate/candidates will be required to undergo a Criminal History Background/Police Check as a mandatory part of the process. Additional qualification checks may also be required dependant on role and level.
