Introduction Permanent full-time opportunity for a skilled and experienced Administrator Flexible, hybrid working from our St Kilda Road offices Join an internationally recognised, purpose-driven medical college Be part of something bigger At the Australian and New Zealand College of Anaesthetists (ANZCA) incorporating the Faculty of Pain Medicine (FPM), we are proud to be a world leading specialist medical college, dedicated to training, examining, and supporting over 7000 doctors in Australia and New Zealand. About the opportunity The Education Programs Administrator is part of the Professional Development team, administratively supporting the delivery and development of education programs, courses and workshops. This role provides administrative support across program delivery, committee activities and stakeholder communication. The position plays an important role in ensuring education programs run efficiently, with accurate documentation, effective communication and reliable systems support. This is a permanent, full-time role reporting to the Learning and Development Lead. The role is primarily responsible for: Providing administrative support for education programs, courses and workshops, including registrations, invoices, communications and technical support for online teaching Maintaining accurate records across systems, including databases and the learning management system (LMS) Committee Support Officer (CSO) for the ANZCA Educators Subcommittee and the Effective Management of Anaesthetic Crises (EMAC) Subcommittee Preparing, formatting and maintaining documents, reports and program materials This position may involve occasional work outside of standard business hours to support education activities and meetings. The team The Professional Development team sits within ANZCA’s Education and Research department. Together, the team leads the strategic design and continuous improvement of training and professional development programs, including curricula and assessment frameworks, digital learning, policy and governance systems, and reporting and evaluation. Keys to your success If you have strong organisational skills, attention to detail and enjoy delivering exceptional customer service, this role may be a good fit. You will ideally bring: Sound experience gained in a professional environment in an administrative role including: Strong organisational and time management skills, with the ability to manage competing priorities Strong customer service experience Well-developed interpersonal skills, the ability to confidently liaise with a diverse range of people including professionals, fellows and staff and as a part of a team. Well-developed verbal and written communication skills; the ability to prepare accurate and concise minutes, draft correspondence, write reports, newsletters and procedure manuals Demonstrated attention to detail and ability to maintain accurate records Sound initiative and self-motivation, the ability to work effectively without close supervision Intermediate to advanced level: MS Word, Outlook, Internet; Excel, and the ability to learn new systems quickly Experience supporting delivery of educational programs, meetings and events Desirable Experience supporting financial administration Experience in an education, health, or membership environment Experience working with volunteers, clinicians or committee members What we can offer you: We offer employment benefits and a working environment that contributes to our people's health, safety and wellbeing, personal and professional development and support an inclusive, equitable, and respectful college culture. Join a purpose driven organisation with a team of individuals highly passionate about improving educational opportunities for health professionals. A competitive remuneration package including full FBT exempt salary packaging. Join the function during an exciting growth phase with the opportunity to innovate and make a meaningful contribution. Opportunity to grow in the position with genuine career pathways. Excellent staff benefits – additional leave over the Christmas period, additional personal leave, health and wellbeing offerings, market leading parental leave, staff recognition program, member advantage program with access to discounted lifestyle benefits and leisure activities. Flexible, hybrid working options. Free confidential counselling service to support our staff and their close family through life’s challenges via our Employee Assistance Program. ANZCA is an equal opportunity employer and our commitment to creating and supporting an inclusive culture is reflected in our diverse mix of talented people passionate about delivering their best. We embrace and value the diverse society we live within and consider all qualified applicants without regard to race, colour, national origin, religion, disability, gender, gender identity or expression, sexual orientation, or age. We strongly encourage Aboriginal, Torres Strait Islander and Māori applicants to apply for any of our current opportunities. Next steps Apply now and take the next step towards a rewarding and long-term career within a progressive environment. Our application process will require you to submit your current resume and a cover letter. We will progress suitable candidates through the hiring process as soon as we can. If selected, we will contact you to discuss your application on the phone, you will be invited to meet with us at the college and from there complete a few background checks. We will help you through this process. If we identify potential candidates prior to the advertised closing date, we may close the advertisement sooner than the closing date. Therefore, we encourage you to apply promptly if you are interested. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace, so please let us know what you need. For more information about ANZCA or for a copy of the position description, please email Caitlin at recruitment@anzca.edu.au.
