Duties: Keeping electronic and hard-copy court files up to date by adding new documents, updating indexes, and keeping contents organised; Monitoring incoming documents for court dates and deadlines, and keeping the diary up to date; Opening files (physical and electronic), including preparing pro forma engagement documents and conducting conflict checks; Management of client disclosure documents including preparation of indexes; Printing, collating, indexing and numbering of the annexures of affidavits; Prompt and methodical filing of hard-copy documents; Organising client appointments and responding to new client queries; Some time entry (recording time spent by fee-earners in the client file for billing); Word-processing, formatting, and proofreading; Answering of routine emails; Straightforward lodgements on eCourts portal; Organising continuing professional development (CPD) and keeping track of compliance; Photocopying, printing and scanning as required; Closing and archiving of completed files; Answering the door, greeting clients, and making tea and coffee. Requirements: Working knowledge of Microsoft Office (particularly Word and Outlook); Experience working as a personal or executive assistant to a busy professional; High level of initiative, personal responsibility, and a “can do” attitude; Ability to prioritise work according to deadlines, importance and urgency; Calmness and composure under pressure; time management skills and the ability to work efficiently to meet deadlines; High standard of written English; professional and courteous manner; experience with Clio legal practice management software will be very highly regarded. This is a casual role with the potential to become ongoing part time if the candidate is a successful fit.
