My Guardian is a leading Aged and Disability Care provider dedicated to delivering compassionate, high-quality home care services. We are passionate about empowering our clients to live independently with dignity and respect. As we continue to grow, an exciting opportunity has become available for a motivated and self-driven Client Intake Officer to join our team based in our VIC office . In this role, you will work closely with the Victorian Business Development Managers (BDMs) while being structurally embedded within our Case Management Team . This position plays a critical part in building meaningful relationships and delivering exceptional customer service to prospective and existing Aged Care and NDIS participants across Victoria. About the Role As a Client Intake Officer, you will be the key point of contact for prospective clients and their families, with a heavy focus on face-to-face engagement . You will meet potential clients directly to guide them through the intake and decision-making process, ensuring they feel supported, informed, and confident in choosing My Guardian. This is a fast-paced, relationship-driven role requiring strong communication skills, attention to detail, and the ability to collaborate across teams—bridging the gap between front-end business development and ongoing case management—while maintaining a high standard of professionalism and care. Key Responsibilities Engage with prospective clients primarily through face-to-face meetings, as well as phone and email, to assess their needs and recommend appropriate care solutions. Provide expert guidance to prospective clients on Support at Home (SaH) Packages, and NDIS services, converting enquiries into active clients. Work closely with the VIC BDM team to pick up warm leads, and act as a seamless link to the wider Case Management Team for ongoing care delivery. Generate and manage local referral pipelines through My Aged Care and NDIS portals, networking, and community partnerships.Coordinate the onboarding process from start to finish, including documentation, service transitions, waitlist management, and referral prioritisation. Clearly communicate funding levels, fees, and service inclusions to clients and families during face-to-face consultations. Maintain accurate CRM records, monitor lead activity, and provide reporting on regional client acquisition and conversion performance. Collaborate with rostering and clinical teams to ensure services are delivered in line with care plans and funded package levels, supporting overall operational needs. About You You are client-focused, confident, and proactive, with a genuine passion for face-to-face interaction. You have the ability to build rapport quickly and manage sensitive conversations with empathy and professionalism. You thrive in a target-driven environment and are comfortable guiding families through complex funding and service information, striking the perfect balance between high-quality care and efficient intake processes. Minimum 1 year of client intake, case management, or customer-facing experience in a similar sector is preferred. Demonstrated knowledge of Aged Care (Support at Home / Home Care Packages) funding and NDIS frameworks. Exceptional customer service, negotiation, and influencing skills.Strong ability to build relationships with multiple internal and external stakeholders. Excellent interpersonal skills with high levels of resilience. Professional verbal and written communication skills. Current driver’s licence and access to a reliable vehicle (essential for face-to-face client visits). Why Join us? Competitive salary package Supportive and positive office culture Ongoing training and career development opportunities To learn more about our company and culture, visit: www.myguardian.com.au If this sounds like the perfect opportunity for you, we would love to hear from you. Apply now by submitting your resume. Please note that only shortlisted candidates will be contacted. To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact James Gala on , quoting Ref No. 1285452.
