About Us We are a family-owned and operated civil stabilisation contractor, headquartered in Stake Hill with crews delivering specialised ground improvement and stabilisation solutions across regional Western Australia. The Role We are looking for an organised and personable Business Administrator to join our head office team. This is a varied role that touches on operations, HR, finance and compliance with a small and supportive team around you. What You'll Be Doing • Raising claims, tax invoices, accounts payable and receivable, payroll support and timesheet collection working closely with our Chief Financial Officer • Liasing with clients on administrative matters – coordinating site access, document submissions and invoice correspondence • End of month docket reconciliation and document management • Supporting the Operations Manager with crew rostering and scheduling • Building and maintaining positive relationships with our site crews acting as a key point of contact for employee queries and day-to-day HR matters alongside the Operations Manager • End-to-end recruitment from advertisement, coordinating interviews with upper management, through to onboarding • Coordinating employee medicals, D&A screening and mine site inductions • Maintaining a live register of operator licences, tickets and inductions with expiry monitoring, and supporting the coordination of ISO and heavy vehicle accreditation requirements • First point of contact for walk-ins and phones, general office management What We're Looking For • Demonstrated experience with MYOB – accounts payable, receivable and payroll is essential • Background in civil, construction or mining administration advantageous • Experience coordinating pre-employment processes – medicals, D&A screening, site inductions • Comfortable chasing overdue invoices and managing debtor relationships professionally • Strong HR administration skills – employee onboarding, personnel records • Ability to work autonomously and juggle competing priorities in a small office environment • A Certificate III/IV in Business Administration or Human Resources is well regarded, though equivalent hands-on experience is also valued What's On Offer • $70,000 – $90,000 superannuation, commensurate with experience • Free on-site parking • A genuine opportunity to grow with the business as we expand • HR and professional development training considered for the right candidate • A supportive, down-to-earth team that values people who take ownership of their work How to Apply If this sounds like you, we'd love to hear from you. Apply via SEEK or send your resume and a brief cover letter outlining your relevant experience to westcoaststabilisers.com.au
