Job Description AbbVie is currently seeking a Recruitment Coordinator to join our dynamic HR team. Reporting to the Talent Acquisition Manager - ANZ, you'll play a pivotal role in supporting the end-to-end recruitment process from managing candidate contact and scheduling interviews, through to coordinating pre-employment checks and onboarding, ensuring a seamless experience for both candidates and hiring managers alike. You'll be highly organised, detail-oriented, and a confident communicator, maintaining accurate data across our applicant tracking system while providing key administrative support to the Talent Acquisition Manager. AbbVie Australia has been certified as a Great Place to Work® for 12 consecutive years and is proudly dedicated to making a real difference for patients across Australia and beyond. NOTE: This 3 day per week (Mon - Wed), 1 year Max Term Contract opportunity. KEY DUTIES AND RESPONSIBILITIES Schedule and coordinate all necessary interview arrangements across multiple time zones between interviewers and candidates, either in-person, or virtually, as agreed with hiring managers and in line with local TA policies Maintain accurate candidate records in the applicant tracking system (ATS) through timely updating of candidate status as they progress through the recruitment process Serve as the primary point of contact for candidates to manage interviews throughout the recruitment process Coordinate, conduct and manage pre-employment activities including supporting the offer management process and initiation of digital onboarding Coordinate New Hire Registration and Onboarding prior to Day 1 Support the Talent Acquisition Manager with sourcing capabilities and conduct reference checks as required Monitor local Careers inbox for external enquiries and interview adjustments Support employer branding initiatives and recruitment marketing efforts for the affiliate Assist with job postings and requisition management Generate recruitment metrics and reports, including management of referrals Ensure compliance with hiring policies and procedures Provide exceptional candidate experience through timely and professional communication Ensure best practice in recruitment and selection activities are maintained regarding company policy, Local Employment Legislation, business requirements, among others. Report any adverse event within 24 hours as per AbbVie’s policies and procedures. Proactively participate in AbbVie’s WHS programs, adhere to policies and promote a safe work environment at all times. Adhere to AbbVie’s codes of conduct and compliance processes, including timely training and maintaining ethics and integrity. Other ad hoc duties such as administrative duties, as requested.
