Office Coordinator Melbourne CBD | Full-time | Professional Services Environment This is an exciting opportunity in a complex organisation operating within a critical infrastructure and services environment. This business plays a key role in supporting national trade and economic activity, offering a stable and high-performing workplace with a collaborative and professional culture. This position is ideal for a proactive and detail-oriented administrator who enjoys being at the heart of a business, ensuring the smooth day-to-day running of a corporate head office. The Opportunity Reporting into a supportive senior leader, you will take ownership of office coordination, facilities management, and administrative support across the organisation. As the first point of contact, you will play a pivotal role in creating a seamless and professional experience for both internal and external stakeholders. Key Responsibilities Manage day-to-day office operations, including front-of-house, meeting rooms, and shared spaces Coordinate reception services including telephony, mail, and courier management Oversee office supplies, kitchen stock, and equipment ordering Act as the key liaison for building management, cleaners, and external service providers Manage visitor access, security passes, and contractor coordination Support the processing of expenses, corporate credit card reconciliations, and finance administration Provide administrative support across the wider Corporate Services and People & Culture functions About You Previous experience in an office coordination, facilities, or administration role Highly organised with strong attention to detail Confident managing multiple priorities in a fast-paced environment Strong stakeholder engagement skills with a proactive and solutions-focused approach Professional presentation with a warm and approachable manner What’s on Offer Opportunity to join a well-established, reputable organisation Collaborative and supportive team environment A varied and hands-on role with broad exposure across the business Convenient CBD locationBe the heartbeat of a high-performing head office—owning operations, facilities, and first impressions in a fast-paced, nationally significant organisation. If you are looking for a role where you can take ownership, add value, and be the central point of a busy office environment, we would love to hear from you.
