About the Company A boutique finance firm is known for its professionalism, precision and commitment to delivering high-quality outcomes for its clients. With a small, high-performing team and a strong reputation built on trust and long-term relationships, the business offers a supportive and well-structured environment. The team values reliability, attention to detail and a proactive approach, creating a workplace where individuals are trusted to take ownership and contribute meaningfully to the day-to-day success of the business. About the Role An opportunity exists for an experienced and proactive EA/ Office Manager to play a key role in ensuring the smooth day-to-day running of the office. Supporting the Directors and wider team, you will be the central point of coordination across reception, administration and office operations. This is a hands-on role suited to someone who takes pride in creating an organised, welcoming and highly efficient environment. You’ll be the go-to person for keeping things running seamlessly behind the scenes while delivering a high level of service to both internal stakeholders and clients. Key Responsibilities Manage the day-to-day operations of reception, meeting rooms and office administration. Act as the first point of contact, professionally welcoming clients and handling incoming calls and deliveries. Provide administrative and secretarial support to Directors and team members as required. Coordinate diaries, meetings and travel arrangements. Prepare and collate documents, presentations and client materials. Maintain office systems including filing, records and internal documentation. Assist with accounts administration, including invoice processing and record keeping. Manage office supplies, including stationery, kitchen and amenities. Liaise with external service providers such as building management, utilities and suppliers. Handle sensitive and confidential information with a high level of discretion. Contribute to maintaining a clean, organised and professional office environment. Requirements Previous experience in an administrative or office support role. Strong organisational skills with the ability to manage multiple tasks and priorities. Excellent written and verbal communication skills. High attention to detail and a proactive, can-do attitude. Intermediate to advanced skills across MS Office Suite (Word, Excel, PowerPoint, Outlook). How to Apply Click APPLY or email your resume to narule@brookrecruitment.com.au . For a confidential conversation, please contact Narule on 0415 137 953 . Follow Brook Recruitment on LinkedIn for more career insights and role updates.
