Practice Assistant – Energy, Resources and Infrastructure Be the central point of coordination for meetings, travel logistics, and day‑to‑day team support Support Partners who value reliability and proactive communication Great opportunity for someone who enjoys process-driven work and keeping things running smoothly behind the scenes About the role We’re looking for a motivated and detail‑oriented Practice Assistant to join our Energy, Resources and Infrastructure (ERI) team, providing dedicated support to the ERI Partners and their respective teams. You’ll play a key part in ensuring the smooth day‑to‑day running of the practice, working in a supportive environment that values initiative, teamwork and proactive thinking. This role is available on a full-time, permanent basis. Key responsibilities Your responsibilities will include, but won’t be limited to: Managing diaries and coordinating internal and external meetings Organising domestic and international travel arrangements Overseeing billing processes, expenses and related reporting Coordinating and assisting with the setup of various events File opening/closing, archiving, and maintaining electronic and physical records Providing general administrative support to ensure the efficient operation of the practice About You Minimum of 2 years in a legal support role (such as Legal Assistant, Practice Assistant, Legal Executive or Legal Secretary) Sound knowledge of the monthly billing process in a legal environment - experience with Elite highly regarded Advanced knowledge of Outlook, Word, Excel and PowerPoint Ability to analyse, problem solve and apply appropriate use of judgement Ability to communicate clearly and concisely, choosing an appropriate style for their audience Well-developed interpersonal skills Who are we? We are Mallesons. The top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We’ve been part of Australia’s story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters. Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen. Why work with us? We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It’s a place where you will collaborate with exceptional colleagues and clients , where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of . You will have access to a suite of wellbeing initiatives, benefits , policies and process that will support you to achieve your career goals. Together we learn. Together we master. Together we lead. Next Steps Please click ‘Apply Now’ to apply online with your cover letter summarising why you’re applying and your resume to support your experience. If you have any questions or need any further information, please don’t hesitate to reach out to Sophie Larrett at sophie.larrett@mallesons.com If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia. Diversity and Inclusion Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons. We have a range of inclusive hiring practices – if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email careers@mallesons.com
