About the Role We are seeking a hands-on Facilities Coordinator to join a high-performing team managing a site in Melbourne’s eastern suburbs. This is a site-based, operational role where you will play a key part in ensuring the smooth, safe, and efficient running of a busy, high foot traffic environment working directly for a landlord. Working closely with the Facilities Manager, you will be responsible for coordinating day-to-day operations, managing contractors, overseeing maintenance activities, and ensuring compliance across all building services. Key Responsibilities Act as the central point of contact for contractors, tenants, and internal teams, coordinating works and communicating scheduling requirements clearly Oversee day-to-day facilities operations across both hard and soft services in a live, high-traffic environment, ensuring smooth building performance Assist with incident and breakdown response, ensuring reactive maintenance is actioned quickly and aligned with SLA expectations Coordinate and direct contractors across planned and reactive maintenance activities, ensuring all works are delivered safely, on time, and to required standards Maintain and manage the CMMS system, ensuring work orders are accurately prioritised, tracked through to completion, and properly closed out Undertake routine inspections of the site to identify maintenance issues early and ensure timely escalation and resolution of defects Support compliance obligations including statutory maintenance, safety inspections, and audit readiness across building services Provide support to minor capital works, upgrades, and refurbishment projects as required across the asset About You You are technically strong, highly organised, and confident working in a live operational environment. You thrive on problem-solving and take ownership of outcomes. You will ideally bring: Experience in facilities management, building services, property maintenance, or a trade background Strong understanding of building systems such as HVAC, fire, electrical, plumbing, or general maintenance Experience coordinating contractors and managing work orders through a CMMS or similar system A strong focus on safety, compliance, and service delivery standards Excellent communication skills with the ability to engage contractors, tenants, and internal stakeholders A proactive and hands-on approach to problem solving Retail, premium residential, commercial or shopping centre experience is highly regarded but not essential for candidates. What’s on Offer 5 month contract with the opportunity to be extended further Site-based position with an exceptional team that will support and mentor you. Be based out of a really exciting asset - a great name to have on the CV. Strong exposure to building services, compliance, and contractor management Opportunity to work within a structured and supportive FM environment Why This Role This is a great opportunity for a Facilities Coordinator who enjoys being close to operations, working with a wide range of stakeholders, and taking ownership of building performance in a live environment where no two days are the same. It will keep you close to home, and avoid the trek into the city! How to Apply Please submit your resume and a brief cover letter outlining your relevant experience in facilities, building services, or property maintenance or reach out to Andy Yang on 0452 429 640 for any further questions!
