Job Description Your Opportunity As the Executive Assistant , you’ll play a critical role in providing high-level administrative and strategic support to the Chief Legal and People Officer and Company Secretary and senior leaders across the Legal, Company Secretarial, PVMO, and People & Culture functions. This includes, but not limited to, coordination of Secretariat, investor and insurance program responsibilities. From providing exceptional organisation skills, discretion and the ability to manage multiple priorities in a fast-paced, highly confidential environment, your work will make a tangible difference to the businesses and customers that the Australian financial sector serves. You’ll also make an impact by: Assisting in all elements of the role, i.e., diary management, emails, correspondence and presentations. Independently co-ordinate domestic and international travel for the Chief Legal and People Officer and Company Secretary and others as required. Expense Management and processing for Legal, Company Secretary, PVMO and People and Culture. Arrange meetings, agendas and take minutes as required, including management meetings, committees, and ensuring action items are followed up. Working closely with the Assistant Company Secretary on matters pertaining to the Organisation’s Board Cycle including assisting with the coordination of Board Packs. Manage and maintain relationships with key internal and external stakeholders on behalf of the Chief Legal and People Officer and Company Secretary, ensuring confidentiality and security of Cuscal information. Keep the Chief Legal and People Officer and Company Secretary advised of time-sensitive and priority issues, ensuring appropriate follow-up. Communicate directly with the Executive Leadership Team and senior management, the Board of Directors, advising them on matters pertaining to Legal, People and Culture, PVMO & Company Secretary matters. Ensure briefing material is arranged and made available to members of the Executive Leadership Team in accordance with diary commitments. During the Chief Legal and People Officer and Company Secretary’s absence take initiative to manage workflow and delegate tasks in consultation with others. Drawing on support provided by others, have overall management of a range of critical committees, suppliers, and internal events and working groups, including coordination of agendas and presentation material.
