At Charter Hall, we’ve been shaping Australia’s property landscape for over three decades. We are the country’s leading fully integrated diversified property investment and funds management group, trusted for our scale, expertise and performance. Our focus is on high-quality, well-located assets that deliver long-term, sustainable returns for our investors – and enable our tenants to work, grow and connect. We’re listed on the ASX100 and manage a diverse range of funds across Office, Industrial & Logistics, Retail, Diversified and Social Infrastructure. But beyond the numbers, we’re driven by a clear purpose: to create better futures and deliver long-lasting value. Our values guide everything we do: Active Partnership – We listen deeply and collaborate meaningfully. Genuine Insight – We unlock growth through intelligence and understanding. Inventive Spirit – We explore possibilities with creativity and discipline. – We act with passion, resilience, and transparency. About the opportunity: Purpose Providing administration support to the Capital Transactions, Living Sector and Diversified Funds teams. Carry out all duties and responsibilities as detailed in this job specification in an efficient, courteous, proactive and professional manner. What you’ll be doing - Document execution: Responsible for coordinating document execution for all Capital Transactions acquisitions and divestments, including preparing documents, execution forms and coordinating signatories in Docusign. - Invoicing: Responsible for checking, coding and processing large volume of invoices for the team and tracking payment. - Travel arrangements: Coordinate travel arrangements for team members attending inspections, conferences/workshops and ad-hoc travel as required, including booking flights, accommodation and rental vehicles. - Calendar management: Schedule internal and external meetings for the Head of Capital Transactions, Head of Living Sectors and Diversified CEO and their respective teams. - Team meeting coordination: Arrange and coordinate team meetings, including setting agendas, sending out invites, booking meeting rooms, and ensuring necessary resources are available; and regular attendance / minute taking at scheduled team meetings. - Expense management: Assist Head of Capital Transactions, Head of Living Sectors and Diversified CEO in reconciliation of Mastercard receipts in the Workday expense system. - Data room management: Responsible for managing internal data rooms for partnership opportunities and divestments, adding buyer groups and uploading files. Downloading data from external groups data rooms for all acquisitions and opportunities. - Document & report management: Assist in preparation of presentations and reports, including acquisition/divestment reports, investor presentations, Board papers, committee papers and business update papers. Manage the transaction tracker for internal use. - Valuations: Assist the Capital Transactions team with the valuation management process for group funds including the setup and management of data rooms and liaising with Asset Manager’s to provide required reports. - Event planning: Organise team events including workshops, external conferences and social events. - Audit response: Support the collation of audit or RFI responses and manage the completion to the agreed timeline. - Deadline tracking: Keep track of project timelines, actions, and deadlines, sending reminders to team members as necessary to ensure timely completion. - General administration support: Distribute incoming mail and book outgoing couriers, maintaining and developing consistent processes for the team and other general ad-hoc administrative tasks as required. Work closely and provide leave cover for the Board Administrator. Benefits that matter Together, our efforts shape the success of our customers and communities for years to come. That spirit of shared success is just as important for our people. And, it’s not just something we say. Our employees are invested in our business as shareholders, and we’re invested in them – through meaningful opportunities, thoughtful benefits and a culture that puts people first. Here’s what that looks like : Wealth: Short and long-term incentives. Salary continuance and crisis insurance. Employee securities. Salary packaging. Well-being: Sonder 24/7 EAP. Tuesday breakfasts. Wellbeing leave. WELL-accredited workplaces. Learning: On-the-job experiences. 24/7 online learning. Mentoring and coaching. LinkedIn Learning. Leave: Birthday leave. Purchased leave. Volunteer leave. Career breaks. Fertility leave. Family: 16 weeks paid primary carers leave. Four weeks secondary carers leave. Parental transition support. Community: Pledge 1%. Volunteer leave. Workplace giving. Dollar matching. Ready to join us? Apply now and join a team that’s shaping tomorrow. To learn more about us visit our LinkedIn page
