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Executive Assistant

Victorian Government • Melbourne • 1d ago

Utilise your administrative expertise to provide support and advice to Victim Services Support and Reform as an Executive Assistant An ongoing, full-time opportunity to work with a high-performing and passionate team in the Victorian Public Service VPS Grade 4: $97,955 - $111,142 plus superannuation. About the Business Unit: Victim Services, Support and Reform (VSSR) is part of the Community Safety, Victims and Racing Group within the Department of Justice and Community Safety (DJCS). VSSR is responsible for the delivery and reform of services to victims of crime, placing victims at the centre of our justice system, including: provision of strategic leadership and advice on victims of crime issues across government driving and influencing victims of crime policy to ensure best practice direct service provision of a range of programs including the Victims of Crime Helpline, Victims Register, Victims Assistance Program and specialist witness services. About the Role: Are you an experienced and motivated professional with the ability to provide high-level support to Executives? Apply today for this ongoing opportunity with Victim Services, Support and Reform at the Department of Justice and Community Safety. The Executive Assistant provides high level administrative and executive support, with particular attention to navigating confidentiality, complexity and sensitivity within a dynamic and fast-faced environment across the office of the Executive Director and within VSSR. Some of your duties will include: Leading the provision of high-level, confidential secretarial and administrative support the Executive Director and other executives within Victim Services, Support and Reform, including diary and meeting management, stakeholder liaison, email and travel arrangements Providing high-quality assurance and review of briefs and correspondence, amending briefs and liaising with business areas as required Assessing and prioritising incoming papers, emails and telephone enquiries and taking follow-up action by replying to and processing correspondence, ensuring department requirements are met. To learn more about this role before applying, please read the attached position description. About You: As our ideal candidate, you will possess: Demonstrated experience as an Executive Assistant to senior management within a highly sensitive and dynamic environment Demonstrated ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work under limited direction Skill and experience in using TRIM, SharePoint and other departmental processes. Qualifications/Requirements: (Desirable) A qualification in Business Administration/Office Management or 5 years performing executive administration duties. How to Apply: Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles). If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. IMPORTANT INFORMATION: CHILD SAFE STATEMENT OF COMMITMENT: The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.