Job Description This role will supply all administrative tasks in the office, including Receptionist, supporting the Office Manager and Accounts Officer. It is an in office role. Main job purpose: Ensure all administrative tasks are completed in a timely manner Assist the team with daily tasks to support the business function Proven proficiency in PPT and Word formatting: Support the teams with bids, making sure all documents are formatted according to our templates Ensure the team meets BMS compliance Data audits and preparation of reports on which follow ups can be conducted, or to affect decisions and drive change Ensure that documents sent to clients have gone through a quality check when required Assistance with invoicing and forecasting Responsibilities: Respond to and manage general team queries, providing timely administrative support Prepare and analyse data for reporting purposes, including regular data audits Format and produce professional documents in PowerPoint and Microsoft Office for bids, proposals, and other business materials Timesheet collation and verification. Undertake training in core business systems and apply this knowledge to daily operations Support team compliance by monitoring requirements and ensuring deadlines are met Monitor shared inboxes and action emails to maintain smooth daily operations Expense claim preparation/submission Coordinate events, managing logistics, planning, scheduling, and on the day support to ensure smooth delivery. Perform reception duties, including greeting visitors, managing calls, and handling front-desk enquiries professionally. Maintain office presentation, ensuring breakout areas are clean, stocked, and welcoming, and meeting rooms are functional and ready for use Conduct onboarding activities to ensure new starters have a smooth and positive introduction to the team
