This is a Administration Officer - Gympie Special School role with Queensland Department of Education based in Maryborough, QLD, AU Queensland Department of Education Role Seniority - junior, mid level More about the Administration Officer - Gympie Special School role at Queensland Department of Education Gympie Special School is seeking a highly organised and professional Administration Officer (AO3) to join our school community on a temporary part-time basis. This role provides high-level administrative, financial, human resource and facilities support to the principal and plays a key role in ensuring the effective day-to-day operation of the school. If this sounds like you, we'd love to hear from you! About The School Gympie Special School is a Qld Department of Education facility that provides specialised education for students from Prep to Year 12. The school's core mission is to equip students with the knowledge, skills, and confidence needed to engage meaningfully in both school life and the broader community. Step Into Your Next Chapter Process and monitor staff leave, provide advice to staff on leave requirements. Organise and manage supply and contract placements for both teaching and support staff. Assisting the Principal with school budgeting and managing financial operations, including accounts payable/receivable, banking, reconciliations, Student Resource Scheme and One School reporting in an accurate and timely manner. Assist with the management and support of grounds, facilities and cleaning staff by providing support, sharing learning and demonstrating personal integrity. Implementing and monitoring process in accordance with departmental policy for the issue of school keys to staff and contractors. Preparing reports, meeting minutes, and school documentation. Liaising with internal and external stakeholders including staff, parents, contractors, community members and departmental representatives. Work collaboratively with colleagues to develop and manage administrative support to school operations. Interpreting departmental and school policies, guidelines and ensuring legislative and procedural requirements are met. Please view the role description for a full list of responsibilities. What We're Looking For Strong administrative, financial and organisational skills Experience in school or public sector administration (highly desirable) Ability to work autonomously while supporting the principal and wider school team Well-developed communication and stakeholder engagement skills Capacity to manage competing priorities in a fast-paced environment Commitment to equity, inclusion and student wellbeing Submit Your Application Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history) Attach a 2-page written statement in response to the attached role description. We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted. Occupational group Administration Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Queensland Department of Education team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Providing administrative support Managing staff leave and placements Liaising with stakeholders Key Strengths ️ Strong administrative skills Financial management skills Organisational skills Experience in school or public sector administration ️ Well-developed communication skills Commitment to equity and inclusion A Final Note: This is a role with Queensland Department of Education not with Hatch.
