Project Administrator – interior construction and fitouts Kogan People Solutions, specialist recruiters, are working with a dynamic and innovative firm specialising in end-to-end design, project management, and construction of commercial and medical workspaces. They manage every moving part behind the scenes to deliver modern, tech-integrated environments for their clients. The firm is now seeking a qualified and experienced Project Administrator to join the team and organise all types of interior construction projects. This is an excellent opportunity to continue your career and grow alongside a highly successful industry leader. Location: Based in Port Melbourne, VIC Salary: Solid salary package is offered in the range of $75k to $85k plus superannuation per annum is on offer. Tenure: Full-time and ongoing About the role: You'll play a key role in organising and managing all aspects of commercial construction projects. This involves working closely with project managers, interior designers, architects, clients, and vendors to ensure accurate costs, defined project scopes, and complete documentation. From high-end commercial office fit-outs to detailed medical clinic refurbishments, you will coordinate trades, suppliers, and timelines with precision and a commitment to quality. Key responsibilities of the Project Administrator will include: Attend project, client, and internal meetings as required and assist with the preparation of reports, minutes, agendas, and other project documents such as client tenders, quotations, bills of quantities, and more, under the direction of senior staff. Provide support for staff on projects to meet client requirements and business targets, developing and reviewing variations to contracts, projects, and services provided, where needed. Ensure the smooth running of project processes, reviewing correspondence and documentation, and escalating issues to senior management. Gather and analyse data associated with projects undertaken and report on the results. Adhere to the reporting requirements as defined by the management group. Attributes we will look for in candidates applying for the role: Initiative, enthusiasm, and a commitment to improving your professional knowledge. Solid exposure to a busy commercial construction, trade, or interior fit-out environment. A collaborative working style and an appreciation for a positive work culture. High standards of performance for yourself. Excellent written and verbal communication skills. A calm disposition and an enquiring mind. Commitment to our client’s vision, purpose, values, and work practices. To successfully apply, you will have: A Diploma (or higher) in an industry-related discipline, such as architecture, building, engineering, or project management. Minimum 1 (preferably more) years of Project Administration experience, ideally within the commercial interiors or construction industry. Well-developed skills in office software, such as the Microsoft Office Suite and project management tools. A detail-oriented and well-organised approach to handling multiple projects and deadlines. You must have unrestricted full-time Australian working rights to be considered. Applications Please respond to the recruiters using the facilities on this site, and ensure you attach your updated CV. Kogan People Solutions are grateful for all applications, but kindly note that they will only respond to shortlisted applicants. Kogan People Solutions – recruitment excellence
