Our School Peninsula Grammar is a K-12 coeducational school of excellence, located on the Mornington Peninsula, renowned for its academic achievements and extensive co-curricular program. In caring for students and their learning, we encourage them to unleash greatness both at school and beyond. Peninsula Grammar values the inherent uniqueness of every individual and fosters the pursuit of excellence in each child. The Role We are seeking an experienced Administration Assistant to join our school, Peninsula Grammar. As the Administration Assistant for ECC & Junior School, you will play a crucial role in providing administrative support to ensure the smooth and efficient operation of these key areas within the school, however, you may be required to support other administration areas across the school as needed to assist with its operation. This is a full-time (pro-rata), permanent position, working during term time with an additional 10 days during the school holidays as allocated, commencing as soon as possible. Your responsibilities will include, but are not limited to: Providing administrative support to the Head of Junior School and the Senior Leadership Team with a variety of tasks Managing and maintaining accurate student records, including enrolment details, attendance records, and other relevant documentation Assisting with communication to parents and guardians regarding important information, events, and updates Greet and assist visitors at the ECC reception, ensuring a warm and welcoming experience for all Coordinating and managing schedules for school events, meetings, and appointments within the ECC and Junior School Supporting teaching staff with administrative tasks to aid in the delivery of high-quality education Handling general inquiries from students, parents, staff members and external parties via phone, email or in person Handle correspondence, including letters and reports, and ensure proper filing and record-keeping Assisting with the organisation of educational resources, materials and office supplies for ECC & Junior School Support school events and activities as required, including during school holidays, extracurricular activities & after-school events If you are looking for an opportunity to contribute to the efficient running of a respected educational institution while working in a supportive team environment, and have a passion for working with children, we encourage you to apply for this exciting role at our school, Peninsula Grammar. About you: Minimum 3 years' administrative experience in a similar role, preferably in an educational setting A professional, welcoming demeanour when interacting with staff, students, and parents Excellent organisational and time management skills Strong communication and interpersonal abilities Ability to work independently and as part of a team Proficient in using Microsoft Office suite and other relevant software Ability to work effectively in a fast-paced environment with attention to detail Familiarity with school administrative processes and procedures is desirable A commitment to maintaining confidentiality and professionalism in all aspects of the role All positions at Peninsula Grammar require: Employee WWCC and a National Police Check First-Aid, CPR, Asthma and Anaphylaxis qualifications Child Safety training (Mandatory Reporting Certificate) - provided upon commencement How to Apply Submit your current resume (with two professional referees) and a cover letter. Applications should be addressed to the Principal and submitted online. Further information about Peninsula Grammar can be found at www.peninsulagrammar.vic.edu.au. Applications will be reviewed upon submission so interested candidates are encouraged to apply early. Any queries should be made via contacting our HR team at pgs.vic.edu.au or via phone on (03) 9788 7. Please note: This is a term-time plus 2 additional weeks during non-term time. Your salary will be averaged and paid evenly throughout the year to ensure consistent payments following our pay cycle. Peninsula Grammar is a Child Safe School. All staff are to abide by its Child Safety and Wellbeing Policy and Child Safe Code of Conduct. All people employed by the school must be eligible to work in Australia.
