Project Administrator

Stowe Australia • Port Phillip • 1w ago

Full Time – Monday to Friday * RDO’s & Profit Share Stowe Australia is Australia's leading privately owned Electrical and Communications Contractor operating in the commercial, infrastructure and industrial market sectors throughout Australia. We have been operating as a family-owned company since 1910 and value the contribution of our experienced and loyal people. About The Position We are looking for an experienced Projects Administrator to support Project Managers on a daily basis. You will be a member of the Client Service Administration team and provide a high level of administrative support to professional and technical staff. Our preference is that you have a minimum of 1-year similar experience within an administration and support role and that you understand the importance of being able to work both as part of a team and independently. Your responsibilities in this role will include: Administrative support to Project Management. Site Safety - Implementation of the Stowe HSMP, SWMS, Toolbox Minutes, Inductions, etc. Book and manage training courses for technicians and office team Procurement Assistance: Coordinating the procurement of materials, equipment, and services needed for the project, including obtaining quotes, issuing purchase orders, and tracking deliveries. Assisting with controlling deliveries, meeting our HSEQ requirements. Inspections - Carry out WIR's, SWMS Audits, etc. Documentation Management: Maintaining project documentation, including contracts (follow up progress on Execution), permits, drawings, specifications, and other relevant documents within ACC. Scheduling Coordination: Assisting in scheduling activities, coordinating subcontractor work, and ensuring timely completion of project tasks. Project Planning: Collaborating with project managers to develop project plans, including timelines, milestones, and resource allocation Budgeting and Cost Tracking: Assisting in budget preparation, tracking project expenses, and ensuring adherence to budgetary constraints. This will have to be at the discretion of the PM to manage and approve / own responsibility. Closeout Activities: Assisting in project closeout activities, including final inspections, documentation turnover, and warranty management, OMM Delivery, documents Sharing with Clients Quality Assurance: Implementing and maintaining quality control processes to ensure that work meets project specifications and industry standards. Completion of administration forms - Journals, Credits, New Debtors and New Suppliers etc. Raise monthly invoices and send them to clients. To be successful in this role you will require: Excellent communication and organisation skills and attention to detail. A positive and professional manner. Ability to work independently and as a team. Previous experience in a similar role. Full-time working rights without any limitations on hours or employment duration

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