Victorian Managed Insurance Authority (VMIA) Project Administrator Full Time, Ongoing Join VMIA's Innovation and Projects Office and play a hands-on role supporting the delivery of high-impact projects across the organisation. Key highlights Location – Melbourne CBD within close proximity to Flinders Street. Salary Range – $94,482-$104,980 TRP (includes superannuation). Hybrid work environment – Enjoy a mix of office and flexible work arrangements, fostering connection and strengthening networks. The majority of your working week will be in our collaborative office environment. About the role Your role as Project Administrator will provide strong administrative support to the Innovation and Projects Office. The Administrator is a key role in providing support to the services including governance and the end to-end project and program activities. Due to an internal promotion, this is an exciting role for an experienced Project Administration, reporting to the Program Manager in the Innovation and Projects Office. Key responsibilities Manage daily Innovation and Projects Office (IPO) operations to enhance efficiency and support strategic objectives. Assist in streamlining and maintaining PMO processes, templates, and tools. Ensure project delivery aligns with governance frameworks and standards. Assist and organise procurement activities and contract management deliverables with end-to-end project management activities. Develop, deliver and maintain project artefacts, project proposals, documentation and presentations. Review and reconcile vendor timesheets to invoices, accurate financial reporting. Provide administrative and coordination support to project managers, subject matter experts, and steering groups. Who you work with You are supported by the PMO lead and Program Manager to support the business to deliver and govern projects. You work closely with Project Managers, Subject Matter Experts, Business Analysts, Change Analysts to achieve outcomes, share skills and knowledge. You build relationships across VMIA related to program and project deliverables as required. You ensure key stakeholders are effectively managed, with the aim of supporting delivery. You collaborate with colleagues across VMIA teams to bring the best practices, processes and frameworks to deliver outcomes. Experience you draw from Experience providing administrative and coordination support within a team, PMO or project environment. Confidence managing invoices, purchase orders, meeting agendas, minutes and action tracking. Strong organisation and attention to detail, with the ability to prioritise tasks and keep work moving. Comfortable using business systems and project tools (e.g. spreadsheets, document management, Jira or similar) and learning new platforms. Clear, professional communication skills, with the ability to work effectively with a range of stakeholders. Why join VMIA? At VMIA, we believe diversity drives innovation. We are committed to creating an inclusive environment where everyone feels valued and empowered to contribute their unique perspectives. We offer: Flex work: Hybrid working to support your best performance. Parenting support: Generous parental leave (16 weeks paid parental leave for primary carers and 2 weeks for secondary carers) and breastfeeding-friendly facilities. Learning & Development: Annual investment ($2,500) in your growth, with in-house training, and LinkedIn Learning access in addition. Wellbeing: Wellness sessions, Employee Assistance Program (EAP), and ergonomic support. Culture & Lifestyle: Iconic office location, volunteer leave and life-stage support. VMIA encourages applications from candidates of all backgrounds, including Aboriginal and Torres Strait Islander peoples, individuals with disabilities, culturally diverse communities, and members of the LGBTQIA community. How to apply We invite you to submit your CV and a cover letter. Use these to introduce yourself, highlight your fit for the role, and share why you are excited about joining VMIA. For any questions about the role or application process, please contact us at talentacquisition@vmia.vic.gov.au. At VMIA, we are dedicated to fostering an inclusive workplace. We warmly welcome applications from people of all gender identities, Aboriginal and Torres Strait Islander peoples, individuals with disabilities, and those from culturally diverse backgrounds. If you have any accessibility needs during the recruitment process, please let us know at talentacquisition@vmia.vic.gov.au. Salary information At VMIA, we offer competitive salaries based on the role's classification and your skills and experience. Typically, new employees start at the minimum of the salary range, however, consideration may be given to starting above the minimum of the band should you demonstrate extensive experience in a similar role or possess unique and desirable skills and capabilities required to perform the role. Other relevant information Before starting at VMIA, preferred candidates will complete pre-employment screenings. These assessments may include: Working eligibility: Verification of your right to work in Australia. Employment history: Confirmation of your past employment details including employment dates and compensation. Academic credentials: Verification of your educational qualifications to ensure they are accurate and legitimate. National Criminal History Check: A check for any criminal record, which may involve manual vetting by ACIC, potentially causing delays. * Pre-employment misconduct check: Used to verify the identity, integrity, and credentials of potential employees and verifies no past misconduct. We value a collaborative work environment, so employees are expected to spend the majority of your working week in the office. Candidates from interstate must be willing to relocate to Victoria.
