At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 17,000 staff and serve more than 118,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our strategic plan - MACS 2030: Forming Lives to Enrich the World that will help all MACS staff come together to make the most of what a Catholic education has to offer so that we have the greatest and most distinctive impact in our classrooms, staffrooms and schools communities. More details on the MACS strategy can be found here . WHY WORK FOR US? Professional development opportunities with a defined personalised annual budget Access to flexible working arrangements, which include working from home arrangements You will work in a tight-knit, supportive team to ensure you succeed in your role Employee Assistant Program (EAP) supported by Mental Health First Aiders in the workplace, providing a safe and caring environment to our staff and students The MACS Code of Conduct (the Code) embodies our collective commitment to fostering a positive and supportive work environment that prioritises the health, safety and wellbeing of everyone, inspired by our Catholic faith. We ask that all staff read and understand the Code and model the behaviours that are expected of us. YOUR ROLE The Executive Assistant will demonstrate initiative to effectively support the management and direction of the large, complex and fast-paced team. They will be expected to deliver consistent, timely, accurate, and high-level administration and office support, including diary and information management. Job Description WHAT YOU WILL DO Manage the diary, including the preparation of daily schedules and any documentation and pre-reading material, including inbox management, in a timely manner for the Chief of Education, Strategy and Performance Liaise with internal and external stakeholders to coordinate and attend meetings with the Chief of Education, Strategy and Performance Summarise and prepare detailed and accurate agendas, minutes, memos and correspondence in keeping with MACS policy and protocols Coordinate the workflow of documents requiring approval into the office of the Chief of Education, Strategy and Performance Respond as first point of contact to a broad range of incoming enquiries that require an excellent working knowledge of the organisation and the Chief of Education, Strategy and Performance’s priorities and commitments Liaise with staff groups, public and private sector agencies and Catholic Schools to provide timely and accurate advice, information and assistance ABOUT YOU High degree of attention to detail and accuracy in file (paper and electronic) and office management. Excellent ICT skills with strong competency in the use of Microsoft Office suite (specifically PowerPoint and Excel), Content Manager/TRIM, Monday.com, Outlook diary management and mail merge functionality Exceptional written and verbal communication and listening skills, with a high degree of professionalism in email and telephone communications Strong capacity to establish and maintain positive working relationships within a team environment, and with stakeholders across levels both within and external to MACS. Ability to develop rapport and identify stakeholder interests to successfully navigate relationships Consistent adherence to maintaining high-level confidentiality and appropriately handling sensitive data. Good awareness of privacy obligations, policy and procedure Ability to navigate conflicting demands and priorities with the capacity to self-direct and be responsive to supervision and general direction when it is required Strong time management skills with the ability to prioritise and plan workloads to meet deadlines. Ability to work well autonomously as well as within a team environment Salary range for this position is $89,312 (L4/1) - $98,724 (L4/5) per annum exclusive of superannuation as specified in the Catholic Education Multi-Enterprise Agreement 2022 and may include additional allowances dependent on qualifications and experience. If the role includes school holidays off eg As a Learning Consultant, you will eligible for school holidays or any other extras mention here. HOW TO APPLY Please refer to the position description for further details about the role and the Key Selection Criteria. Click APPLY to submit your application. If you have any queries about this role, they can be directed to our Talent Acquisition team by email recruitment@macs.vic.edu.au You will need to provide: 1. An up to-date Resume and 2. A cover letter addressing the Key Selection Criteria, limited to two pages Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check and must be willing to obtain and maintain a National Criminal History Check. Candidates must hold full Australian Working Rights and provide evidence of this. Privacy Collection Notice – Job Applicants MACS collects your Personal Information to assess your application and suitability for employment. By submitting your Personal information, you consent to the use and disclosure of your Personal information for the purpose of being considered for employment at MACS. Applicants can withdraw their applications at any time during the recruitment process For further details, please see the full Privacy Collection Notice here APPLICATIONS CLOSE : 4.00pm Friday, 6 February 2026
