We are seeking an experienced coordinator to join our team in a unique hybrid role. This position combines front-of-house campus operations and student support with back office finance support and operations. This is a full-time position, based 5 days in the office, working hours are Monday to Friday 8am to 4pm. You will be the first point of contact for students and visitors on our campus, while also playing a critical role in our finance functions across debtors, reporting and administrative support. This role suits someone who enjoys working with people and systems in equal measure; and wants to build their experience in core finance duties. Responsibilities Front Desk & Campus Support: Act as the first point of contact for students, clients, and visitors, both in person and remotely, delivering a welcoming and professional customer experience Provide front-of-house support including managing reception, responding to enquiries, and coordinating campus communications Maintain high standards across training rooms and hospitality areas, ensuring spaces are presentable and operationally ready Finance & Administration: Manage the Accounts Receivable inbox, responding to queries and supporting timely resolution of outstanding items Support the supplier onboarding process, ensuring accurate documentation and system setup Perform bank reconciliations and consolidate invoices in line with internal processes Process credit notes and maintain accurate financial records Follow up outstanding accounts by phone and email, supporting debt recovery activities Assist with reporting and general administrative support to the finance team as required About You You’re organised, proactive, and enjoy keeping things running smoothly. You’re comfortable working across teams, managing details, and supporting both people and processes. Minimum 6 months experience with back-office finance functions High attention to detail and a history of high accuracy Be proactive, and someone who takes ownership of their work Experience with front of house and reception duties Working knowledge of Microsoft Office Suite, Microsoft Dynamics, Xero is favourable but not essential Strong communication and organisational skills Employee Benefits: Opportunity for career development in a supportive team Office located right next to Central Station in Haymarket $2000 staff referral bonus Employee Assistance Program (EAP) Birthday & volunteering leave 2 days study leave to attend courses or exams Donation matching Percipio membership: access to thousands of professional training courses Free access to all training courses across Lumify’s group of companies About Lumify Group Lumify Group is the largest provider of corporate and professional training in Australasia, uniting trusted brands such as Lumify Work (formerly DDLS), Lumify Learn, Lumify People, ENS International, and the Plain English Foundation. We have been operating in the Australian market for 30 years, and passionate about empowering people and making learning accessible, engaging, and impactful. Lumify Group is proudly B Corp certified, reflecting our commitment to balancing purpose and profit by meeting the highest standards of social and environmental performance, accountability, and transparency. You can learn more about us here Lumify Group https://lumifygroup.com/ Winner of Australian Business Awards, Employer of Choice Award (2023-2025)
