“At Opal HealthCare, we know that companies don’t succeed, people do.” At Opal HealthCare, we know that companies don’t succeed — people do. With 145 Care Communities across five states and a national team of 23,000, we’re proud to be shaping the future of aged care through innovation, partnership, and purpose‑driven leadership.We’re now seeking a self-motivated, skilled and highly organised Legal & Board Assistant to support our legal, legal operations and company secretarial functions. This is a fantastic opportunity for someone who thrives in a fast‑paced corporate environment, loves systems and process excellence, and enjoys working across a broad and varied portfolio.What We Offer:At Opal HealthCare, we're all about creating a nurturing work environment that encourages innovation, growth, and camaraderie. Here's what you'll enjoy:Purpose with impact: Your work directly contributes to high‑quality governance and better outcomes for our residents and teams. Career growth: Work closely with our General Counsel, Company Secretary and external legal partners. Great tech: LawVu, Diligent Boards, DocuSign and strong digital workflows.Hybrid Work Arrangement - A mix of on-site, peer collaboration, and WFH days Supportive evironment: Collaborative culture, inspiring leaders, development opportunities. Stability scale: A national organisation with a strong growth agenda.About the RoleLegal OperationsOptimise systems and legal ops technology to maximise team efficiency.Administer contract lifecycle.Manage external law firm relationships, in particular invoicing, and managing cost allocation of legal firm invoicing to Opal HealthCare’s departments.Assist with budgeting and invoice management with the Group Financial Controller.Administer responses to information requests and subpoenas in accordance with company processes.Coordinate business name and trademark registrations and renewals. Administer platforms (or the equivalent of) DocuSign, Diligent, and LawVu including managing vendor relationships and preparing dashboard reporting.Company Secretariat SupportAssist with Board and Committee meeting preparation (6 major Board meetings committee cycles).Prepare agendas, upload papers to Diligent, distribute papers to management, maintain resources folders on Diligent.Draft shell minutes and maintain the Company Register.Liaise with our external agent to ensure timely ASIC filings, including director changes, annual statements and levy submissions.Coordinate director‑level documentation (Deeds of Access & Indemnity, records, membership registers).Additional Governance SupportAssist with Whistleblower Program coordination.Support Privacy Awareness Month and internal privacy communications.Assist with annual group insurance renewals and notifications.Coordinateraining and education programs for Care Community leaders.What You’ll Bring:5 - 10 years’ experience in a legal secretariat, company secretariat, governance or similar corporate role. Strong desire to grow and develop in the role.Strong understanding of board processes, legal workflows and compliance administration. High proficiency with digital systems (LawVu, Diligent, DocuSign or equivalents). Outstanding organisation, attention to detail and stakeholder management capability. Ability to manage competing priorities while maintaining accuracy and professionalism. A proactive, solutions‑focused mindset - someone who enjoys shaping and improving processes.If you have a strong legal secretariat, legal ops and/or co-sec experience and want to make a meaningful impact in the aged care sector, we’d love to hear from you.All applicants must be willing to obtain a police clearance certificate via Opal HealthCare’s police check system.
