We are currently seeking a Buyer's Administration Assistant to support our Children's Accessories Buying Team at Seed Heritage. This is an excellent opportunity for an organised and detail-oriented individual looking to build or grow a career in fashion buying within a fast-paced retail environment. Reporting to the Buying Manager for Children's Accessories, this role is responsible for raising and managing all purchase orders across the category while providing comprehensive administrative support to the buying team. You will play a key role in ensuring purchase order accuracy, supplier communication and smooth day-to-day operations. THE ROLE: Raise and issue all purchase orders for Children's Accessories across all regions, ensuring accuracy and timely submission Implement purchase order updates, including changes to shipping and delivery timelines Reissue updated purchase orders to suppliers as required Verify barcodes on swing tickets against D365 to ensure pricing accuracy Generate and review regular purchase order reports, ensuring delivery schedules remain current Identify and escalate discrepancies within systems or product details to prevent errors Communicate daily with suppliers to confirm purchase orders, track shipments and respond to queries Provide administrative support to the Buying Manager and Children's Accessories Buying Team Manage daily administration tasks including post, parcels, sample dispatches and supplier pick-ups Unpack incoming samples and distribute to relevant departments Maintain accurate and up-to-date style files, printing and distributing as required Conduct monthly checks to ensure products are uploaded to the Seed website one week after warehouse dispatch Manage product samples, including packing and sending to the warehouse for storage On-site role 5-days per week, based in our St Kilda Road offices. THE IDEAL CANDIDATE: A tertiary qualification or equivalent in Business Administration, Fashion Merchandising, Retail Management or a related field (preferred) Intermediate Excel skills are essential Experience working in a fast-paced environment is essential Fashion retail experience is desirable Previous experience in a similar buying administration role will be highly regarded Highly organised with the ability to manage multiple tasks and deadlines Strong attention to detail and accuracy Proactive and solution-focused with the ability to take initiative Clear and professional communicator with suppliers and internal stakeholders Collaborative team player who works effectively across departments Adaptable and comfortable working in a fast-paced environment with changing priorities WHY JOIN THE SEED HERITAGE TEAM? Up to 50% off the new season Seed Heritage product range! Generous discounts across all Brandbank Group Brands including Unison, allkinds, Commonry & kikki.K Supportive team culture and environment. Employee Referral Program - be rewarded for referring great new people to our team. Health and Wellness initiatives with access to Employee Assistance Program Brandbank Day - An additional day's leave to use however you like - whether it's for life admin, cultural celebrations, or simply recharging. You & Your Mate - Yes, we mean your dog! Bring your furry friend to work and make your day that little bit brighter. Sample Sales - Exclusive access to product samples at great prices - a fun and exciting benefit for anyone who loves our brands. Pantry Perks - Free breakfast and snacks available on-site for a quick pick-me-up. End-of-Trip Facilities - Including bike stands, showers, towel service, and ironing boards for those commuting in active ways. At Seed Heritage, we elevate the everyday. Our collections centre on beautiful design and a modern, Australian point of view. The Seed Heritage lifestyle is about family, friends, and moments together. Since 2000, our range has expanded to include womenswear, menswear, teen, child, baby and homewares. With more than 200 stores across Australia, New Zealand, Hong Kong, and Singapore, we now reach a global audience, and our online store ships worldwide. Across our offering, we focus on quality and a timeless appeal. Seed pieces are made to see you through the seasons, and to last for years. Seed Heritage gives a modern take on the classics, set to inspire and to fit into your life at every stage. We'd love for you to join us. To learn more and see all job listings, visit: https://www.seedheritage.com/careers ABOUT BRANDBANK GROUP: Brandbank was founded on bold creative thinking. We exist to ensure that the entire experience of a brand is brilliantly designed and beautifully connected, and the customer is at the heart of everything we do. Our growing business is built on a house of carefully curated brands, each chosen for a specific reason to deliver rich connections to our customers. Brandbank Group consists of Seed Heritage, Unison, allkinds, Commonry & kikki.K. Please note: Brandbank Group is not currently seeking support from recruitment agencies for this role and will not accept any unsolicited candidate profiles or associated fees. We encourage interested applicants to apply directly if they would like to be considered for this opportunity.
