The key duties of the position include The Role The APS 4 Executive Assistant provides high-level administrative and executive support to Senior Executive Service (SES) officers. Key duties include managing calendars, coordinating meetings, and arranging domestic and international travel in compliance with Defence policies. The role involves front-of-office functions such as greeting visitors, handling calls, emails, and correspondence, and serving as a primary point of contact for stakeholders. Responsibilities also include preparing briefing packs, reports, maintaining records management systems, and assisting with finance tasks. The successful candidate can commence on a baseline clearance, with the requirement to obtain and maintain an NV1 security clearance. About our Team Naval Construction Branch (NCB) is accountable for the assurance of ship construction, set-to work and transit of vessels constructed at the Osborne Naval Shipyard and Henderson precinct. We have branches in Osborne SA and Henderson WA, as well as a smaller presence in Port Macquarie, NSW. NCB is furthering continuous naval shipbuilding and growing sovereign capability by overseeing the construction to ensure quality and standards are met, storing lessons learnt and developing standard shipbuilding procedures for construction. NCB will oversee the construction of many different Navy vessels including Offshore Patrol Vessels, Hunter Class Frigates, Young Endeavour, Evolved Cape Class and Pacific Patrol Boats. Working at NCB will enable you to be at the grassroots of continuous naval shipbuilding, where you are part of a working shipyard, being able to see and contribute to the vessels delivered and used in service by Navy. Our Ideal Candidate We are seeking a highly organised and proactive professional with exceptional communication skills and a strong ability to manage competing priorities. They demonstrate discretion and confidentiality when handling sensitive information, and possess advanced proficiency in office software and digital collaboration tools. With proven experience supporting senior executives, they excel in calendar management, travel coordination, and stakeholder engagement. Adaptable and resourceful, they anticipate needs, solve problems efficiently, and maintain a polished, professional demeanour in all interactions.
