Voted 8 in Best Places to Work 2024 Strong company culture Australian owned and operated 12mth - Max Term Contract About the role We are seeking an experienced Business Administration professional to provide high-quality administrative and business support within a complex Defence environment. Working as part of an SPO, this role supports the effective operation of governance, workforce management, executive tasking and assurance activities. You will be someone who enjoys variety, works comfortably across multiple stakeholders, and brings structure and follow-through to busy, fast-moving work. Given the nature of the work, an active AGSVA NV1 security clearance is required. This is a 12-month max term contract based in Canberra. What you will be involved with As a consultant to Nova Systems, you will provide professional business administration and executive support services to an SPO operating in a complex Defence environment. Your contribution will support the smooth operation of governance, workforce and assurance activities, and may include: Maintaining governance artefacts, SharePoint pages and business documentation Supporting business process development, process mapping and executive tasking Assisting with personnel induction and clearance-related activities Coordinating and supporting Town Halls, Induction Days and other SPO events Managing distribution lists and supporting facilities and workplace activities Assisting with audits, reviews and internal assurance activities Maintaining workforce information, including dashboards, organisational charts and seating plans Supporting APS recruitment processes and ADF Reserve management activities, including reporting Monitoring workforce data against agreed workforce plans and supporting Workforce Assurance Board rhythms Assisting with workforce analysis, ERP implementation activities and broader SPO Business Plan delivery What we would like from you You will bring a strong administrative foundation and the confidence to operate in a regulated environment where accuracy, discretion and organisation matter. Ideally, you will have: Demonstrated experience in business administration or executive support roles The ability to manage competing priorities and meet deadlines with minimal supervision Strong written and verbal communication skills Confidence working with systems, dashboards and data to support reporting and decision-making Experience supporting governance, assurance, workforce or process activities (highly regarded) A proactive and professional approach, with attention to detail and a willingness to help where needed You must be an Australian citizen and already hold, or be eligible to hold, an AGSVA NV1 security clearance. Life at Nova - it all adds up! With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter. Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people. Just a few of the great benefits you will have access to are: Flexibility : We promote a culture that encourages and enables flexible ways of working that support our people Dress For Your Day : We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust Reward & Recognition Program : Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more Employee Assistance Program : for employees and family members Annual Nova employee engagement : Great way to connect more broadly and strengthen your internal networks and have some fun! Wellbeing Hub with access to health and fitness content Free Flu Vaccination annually An inclusive, collaborative, and supportive culture Social activities throughout the year, we even dress up at times, think Safari - we don't like to take ourselves too seriously! Nova Systems does not accept any recruitment agency solicitation. Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included, where our people are our point of difference. Nova Systems respectfully acknowledges the Traditional Custodians of the land and waters in which we live and work, and we pay our respects to Elders past, present and emerging. Nova Systems also acknowledges the services of the Aboriginal and Torres Strait Islander people who have contributed to defending Australia and its national interests. To find out more about our commitment to Reconciliation, please visit our website. Veteran Nova Systems is a Veteran Employment Supporter of the Veteran Employment Program. We value the skills Veterans bring and encourage Veterans and Defence partners to apply. Nova supports our Veterans through reserve leave and top-up pay entitlements. No need to tailor the use of Defence language in your resume, we prefer to see this however, please let us know if you need support with your application. We also ensure all applications receive a response and feedback when appropriate. ITAR As a Defence security clearance is required for this role, applicants must be Australian Citizens and eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. To learn more, please visit: www.defence.gov.au/security/clearances NOVA SYSTEMS Nova Systems is Australia's largest privately-owned Defence company with global reach. We are leaders in capability assurance and systems integration solving complex challenges in innovative ways. We are relied on to develop and test capabilities critical to national security and safety. We are trusted to integrate mission systems solutions and develop software and products that protect lives every day. For 25 years, Nova has brought a different perspective. From national Defence and essential services to border control and cyber security, these are the challenges we partner with our clients to anticipate, understand, and solve. We have strategically located offices in Australia, New Zealand, the United Kingdom, Ireland, Norway, and Singapore. But what makes Nova Systems truly unique, is our people. Nova Systems is where the best and brightest minds come together to challenge, collaborate, and innovate. At Nova Systems, we see things differently.
