Who We Are Employed by our community, to work for our community : engaging, educating, and empowering individuals, families, and our community in their journey to self-determination. MDAS is committed to becoming a leading Aboriginal organisation known for making a practical difference to clients’ lives, families, and our community. This commitment is underpinned by our LORE , the foundation of who we are, what we do, and why we do it. Our services, people, and culture are guided by strong leadership and engagement with community and MDAS teams. Our Purpose Healing, supporting, serving, and protecting our communities throughout the Mallee Region. Building healthy, resilient, and capable Aboriginal people and families who can be their best selves and exercise true self-determination. Caring for, strengthening, empowering, motivating, and guiding our Mob. Your Role The Human Resources (HR) Administration Assistant provides administrative support to the Human Resources Department, ensuring efficient and effective HR operations. Responsibilities include maintaining employee records, assisting with recruitment and onboarding, coordinating HR documentation, and supporting payroll and benefits administration. The role also serves as a point of contact for employee enquiries, ensuring compliance with company policies and employment regulations. Key Responsibilities General Administrative Support Monitor the HR Inbox and forward emails to the appropriate team member. Prepare monthly Board reports for People and Culture using employment data. Provide timely administrative support to HR Manager and HR Business Partners (HRBP), including printing, photocopying, scanning, room bookings, data entry, filing, and correspondence. Complete funds request forms for HR Manager approval. Finalise position descriptions and conduct position classifications to support HRBP. Identify improvement opportunities for HR internal processes and develop efficient workflows. Support HR improvement initiatives through data analysis and reporting. Assist with Quality and Governance audits and external audit processes. Recruitment and Onboarding Assist with drafting job advertisements. Support HRBP with interview scheduling and recruitment workflow, including issuing pre-employment packs and probity checks. Coordinate new hire documentation and onboarding processes. Ensure new employees have appropriate IT and facility access upon commencement. Employee Management Prepare employment contracts and variations for new and existing employees. Assist with HR reporting and compliance of mandatory employee clearances and licenses. Support management of employee leave with accurate and timely data. Corporate Responsibilities Support values that respect historical and contemporary Aboriginal cultures. Comply with Quality Risk and OH&S laws, standards, and MDAS policies. Actively monitor and improve the quality and safety of care and services. Assist with internal and external audit and accreditation processes. Key Selection Criteria Service Excellence Commitment to delivering high-quality administrative services to internal and external stakeholders. Strong administrative skills with ability to manage tasks and resources effectively. Professional representation of HR Department with courteous and efficient service. Technical Experience Proficiency in Microsoft Office Suite and adaptability to learn new systems. Ability to create, edit, and produce accurate documents and reports. Experience in data analysis and identifying trends. Communication and Interpersonal Skills Well-developed communication skills with discretion and confidentiality. Ability to liaise effectively with management, staff, and external stakeholders. Organisation and Prioritisation Ability to manage tasks and time efficiently to meet deadlines. Prioritise tasks based on urgency and impact. Commitment to continuous improvement and innovation. Respect Cultural Diversity Demonstrates respect for Aboriginal traditions and cultural practices. Maintains accountability and respectful communication in all interactions. Qualifications / Experience Relevant qualification in Business Administration or related discipline (desirable). Previous experience in an administration support role or equivalent. Proficiency in Microsoft Office Suite, including Excel and PowerPoint. Other Screening Requirements Current Driver’s License. Employee Working with Children Check. National Police Check. MDAS is a child-safe organisation committed to the safety and wellbeing of all children. Employment is subject to satisfactory police and Working with Children checks. MDAS Key Capabilities Managing Difficult Conversations Ability to prepare for, initiate, and conduct conversations that address sensitive or complex issues respectfully and constructively. Resilience Maintains a positive attitude, adapts to change, and delivers quality work under pressure. Continuous Improvement Identifies and implements ways to make tasks or processes more efficient and effective. Develop Capability Improves knowledge and skills for self and others to achieve performance expectations. Workplace Culture and Ethical Leadership Demonstrates respect for Aboriginal culture, fosters inclusivity, and promotes a positive organisational culture through accountability and empathy. To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Simranjeet Kaur Arora on , quoting Ref No. 1262787.
