People Services Coordinator Location: Parramatta, NSW Contract: Until February 2026 (possibility of extension) Hours: 9:00am–5:00pm Rate: $32–$35 per hour About the Role: Our client is seeking a highly organised and detail-focused People Services Coordinator to support HR operations for newly acquired areas within a Defence contract. This role is ideal for an experienced HR administrator who is confident managing high-volume, transactional activities while maintaining accuracy, compliance and strong stakeholder communication. You will be responsible for coordinating pre-employment processes, preparing onboarding documentation and providing essential administrative support across HR and operational teams. This is a great opportunity for someone who enjoys structure, process and working in a fast-paced environment. Key Responsibilities: Pre-Employment & Onboarding Coordinate and manage pre-employment checks for high volumes of candidates. Book pre-employment medical assessments through external providers via their online portals. Book police checks via the relevant provider portal. Review completed medical results and liaise with the SHEQ team for further review or escalation when required. Update SuccessFactors and maintain the candidate tracker with all progress, movement and status updates. Draft accurate and compliant Letters of Offer and prepare all onboarding documentation for submission to Payroll Services. Coordinate closely with both Payroll and Organisational Management teams to ensure smooth onboarding. Ensure all new starters are accurately onboarded into SAP. General HR & Operational Support Draft and prepare consultation letters for the relevant team. Provide administrative support to the operations team as required. Maintain employee documentation, HR records and data integrity across HR systems. Support various HR transactional tasks to ensure seamless People Services operations. Assist with any ad hoc administrative duties as needed. About You Essential Requirements: A relevant HR degree or equivalent experience in a similar HR coordination or administration role. Intermediate skills in Microsoft Office (Excel, Word, Outlook). Previous experience in: Drafting employment and consultation letters Managing onboarding and pre-employment activities Booking medical assessments Supporting operational or HR teams in a fast-paced environment Preferred Skills & Experience: Experience using SAP and SuccessFactors. Ability to coordinate medicals and police checks through external provider portals. Strong attention to detail with the ability to manage multiple transactional activities simultaneously. Confident communicator who works effectively with stakeholders across HR, Payroll, SHEQ and operational teams. If the above sounds like you, please apply today with your resume!
