About Us At Kingswood College, we embolden hearts and inspire minds. Established in 1890, we are a co-educational Kindergarten to Year 12 college that prioritises respect, kindness, courage, perseverance and excellence in our school culture. Our students are at the heart of everything we do, guiding us in our commitment to cultivating an environment where every individual’s potential is recognised and supported. Our Opportunity We are seeking a warm, proactive and highly organised Early Learning Centre (ELC) Administrator to support the smooth operation of our 48/52 long day program. Working 15 hours per week over three days (with the potential for more hours), you will play a pivotal role in supporting families, educators and the Head of Early Years, ensuring the ELC operates efficiently and in accordance with all regulatory requirements. This important front-facing role combines customer service, administrative precision and operational coordination. It suits an individual who brings grace under pressure, enjoys creating order in a dynamic environment, and delights in supporting young learners and their families. Key Responsibilities Provide a friendly, responsive and professional front-of-house service to families, students and staff Administer and support the effective use of Xplor and other ELC systems Assist families with enrolment processes, documentation and funding requirements Maintain accurate student, parent and staff records in line with regulatory obligations Monitor and manage the ELC inbox, ensuring timely follow-up and clear communication Support daily operational tasks including attendance verification, appointment coordination and general enquiries Order food and general supplies, and assist with maintaining an organised and welcoming learning environment Prepare reports, documentation and compliance information as required Provide administrative support to the Head of Early Years and ELC team Offer occasional support to College Reception or other administrative areas when required About You You are an approachable, solutions-focused administrator who thrives in a people-centred environment. You will bring: Strong administrative experience, ideally within a school or early childhood setting Warm, confident communication skills and a customer-focused mindset High attention to detail and strong organisational capability Competence with Microsoft Office and confidence in learning new systems Ability to handle confidential information with professionalism A calm, positive demeanour and genuine interest in supporting children, families and staff A current Employment Working With Children Check Experience with Xplor, Arrival or Synergetic (desirable but not essential) Our Benefits A supportive, inclusive and values-driven workplace culture Six weeks annual leave (pro rata) Access to our Employee Assistance Program (EAP) Participation in College social activities Convenient Box Hill location with onsite parking and beautiful grounds Closing Date: 19 December 2025 Applications will be reviewed as they are received, and early applications are encouraged. Enquiries: careers@kingswoodcollege.vic.edu.au Kingswood College is committed to child safety. We have zero tolerance for child abuse and implement rigorous recruitment practices. Applicants will be required to provide evidence of relevant qualifications and a current Working With Children Check prior to commencement. Reference checks form part of our recruitment process. Applicants are encouraged to familiarise themselves with our Child Safe Policy and Staff Code of Conduct available on our website.
