Are you an administration all rounder? Provide administrative support for University Sport services Ongoing, Part Time (0.4) based at the Sandy Bay Unigym About the opportunity The Sandy Bay Unigym is looking for a vibrant Administration Officer to join their team on a part time basis. As our new Administration Officer in University Sport, you will help the team deliver quality services and facilities to students, staff, and community members. In this role, you will provide administrative support to ensure the smooth operations of Sport Services and Facilities. You will report directly to the Sport Services and Facilities Coordinator, and your position will be based at the Sandy Bay Unigym. Our ideal candidate will have experience in administrative work, strong organisational and communication skills, and a genuine interest in sport. Given the extended operating hours of Sport, the role may require some work outside of normal hours where penalty rates will apply, and flexibility to undertake customer service duties as required to support the smooth operation of University Sport. What you’ll do: Provide accurate and efficient administrative support for University Sport services, facilities and programs, including data entry, record maintenance, and internal communications. Assist with taking facility bookings, memberships, and recording of health screening documentation using gym management platforms (e.g. XPLOR), point of sale terminals (EFTPOS/cash/cheque) and Microsoft Office tools. Assist with financial processes such as invoice tracking, petty cash reconciliation, and procurement documentation Maintain organised documentation including induction forms, checklists, and operational logs, ensuring compliance with university procedures. Support event and program administration logistics, including venue and travel bookings, inventory tracking, and preparation of materials. What we’re looking for: Experience providing general administrative support in a sport, fitness, service or university setting, including handling bookings, maintaining records, and supporting day-to-day operations. Working knowledge of Microsoft Office (Word, Excel, Outlook) and familiarity with gym or facility management systems for data entry, scheduling, and member tracking. Ability to accurately process documentation, financial transactions, and health screening data, with a commitment to confidentiality and procedural compliance. Capable of managing routine tasks efficiently, maintaining accurate documentation, and supporting the smooth running of back-office functions. General awareness of fitness centre operations, programs, and facility use to assist with internal coordination and respond to occasional enquiries. Willingness to work collaboratively with colleagues, adapt to changing priorities, and contribute to the broader goals of the university sport team. Salary details Appointment to this role will be at HEO 3 and will have a total remuneration package before any applicable penalty rates of up to $84,397 ( pro rata ) comprising base salary within the range of $65,113 to $72,134 plus 17% superannuation. How to Apply This vacancy is being advertised internally only in the first instance to current staff. In submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application. To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile. For further information about this position, please contact Amanda Castray, Pro Vice-Chancellor, Campus Life on Amanda.Castray@utas.edu.au Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process. Please refer to the attached Position Description Below for full details. Position Description - 501832 - Administration Officer.pdf Applications close Sunday, 7 December 2025, 11.55pm The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present. As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process. To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.
