Role type: Fixed term until Dec 2026, 0.8/ 1 FTE Faculty: Faculty of Medicine, Dentistry, and Health Sciences Department / School: Department of Medicine, Austin Health Salary: UoM Level 5 $86,943 - $99,864 p.a. (pro rata) plus 17% super Support world-renowned epilepsy researchers / Coordinate impactful clinical projects / Foster global collaborations. Apply now to coordinate pioneering clinical and research projects, supporting top epilepsy experts in a vibrant academic environment. Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity As an Executive Assistant, you will play a pivotal role in supporting Professors Ingrid Scheffer and Piero Perucca, leading figures in epilepsy research. You will manage diverse clinical and research projects, coordinate international collaborations, and ensure seamless operations within a fast-paced environment. This role offers you the chance to work with top experts, enhance your organisational skills, and contribute to innovative healthcare solutions. Your responsibilities will include: Coordinate Clinical and Research Activities: Manage appointments, patient queries, and project schedules, ensuring efficient clinic operations. Provide Comprehensive Support: Arrange meetings, seminars, and conferences, and manage project documentation and expense reporting. Facilitate Communication: Liaise with senior academics, hospital executives, and stakeholders, preparing correspondence and monitoring meeting actions. Manage Travel Arrangements: Coordinate travel for Professors and senior team members, developing schedules and briefing materials. You may be a great fit if: You will be an experienced administrative professional with excellent organisational and communication skills, capable of supporting senior executives in a dynamic research environment. You may also: Have a tertiary degree or extensive experience in an administrative field. Demonstrate experience working with senior executives and handling sensitive information. Possess excellent interpersonal skills, with the ability to communicate effectively with diverse stakeholders. Exhibit strong organisational skills, capable of managing multiple tasks and tight deadlines. Be proficient in Microsoft Office and familiar with database programs. Have experience coordinating medical clinics and managing patient billing. Demonstrate a high level of self-motivation, resilience, and commitment to client-focused service. For further information please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including: Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Progressive, considerate leave provisions to empower your work-life balance Salary packaging and access to a range of discounted services including Bupa health insurance Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – The Department of Medicine, Austin Health http://www.austinmedicine.unimelb.edu.au/ The Department of Medicine, Austin Health is a large research focused department in the University of Melbourne Medical School and is committed to high standards of teaching, research and clinical care. The Department has major programs in basic and applied research, has clinical responsibilities at Austin Hospital, Heidelberg Repatriation Hospital and The Northern Hospital and contributes significantly to the undergraduate teaching program for medical students. The research base is broad with significant funding from NH&MRC and other competitive grant schemes. There are approximately 90 academic, technical and administrative staff, and over 90 students who are enrolled to pursue higher degrees from BSc(Hons), MSc, PhD and DMSc. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on 61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page. Find more information for applicants requiring reasonable adjustments. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au for further information and support. Please note : This role requires current valid work rights for Australia. Visa sponsorship is not available. A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost. Join Us and unlock your career potential! If this role is right for you, please apply with the following documents: Resume Cover Letter outlining your interest and experience The responses against the Selection Criteria^ (found in the Position Description) Learn more about the application process , including tips and FAQs. For recruitment queries, email Kate Vasconcelos at hr-careers@unimelb.edu.au . Include the Position Number and Job Title in the subject line. Please do not send applications to this email address. For job-specific queries, refer to the contact details in the Position Description. Applications close: 7th December at 11:55 PM; Melbourne time zone. Position Description: JR-006008 Executive Assistant PD.pdf
