Job Description This position is part of the Service team within South Asia and supports the Service Project Logistics & HSE Manager to facilitate the management of the local delivery and execution requirements between the Service and Programs functions. Conducts all assigned work in a professional manner and in full compliance with Smiths Detection and Customer requirements, supporting the Service Project Logistics & HSE Manager in meeting quality and performance expectations. Assists the Service Project Logistics & HSE Manager in achieving project technical, cost, and schedule objectives by coordinating day-to-day project tasks and maintaining accurate records of progress and deliverables. Supports effective communication and collaboration with internal and external stakeholders to ensure alignment across all project activities. Provides coordination and logistical support for technical activities on assigned projects, including equipment preparation, material movement, and resource planning. Assists in the planning, scheduling, and coordination of engineering and site works to ensure activities are conducted in compliance with applicable codes, Smiths Detection standards, and Quality Assurance requirements. Coordinates with internal departments including manufacturing, engineering, planning, and maintenance, to ensure timely and efficient execution of assigned project activities. Prepares and processes purchase requests for local services, consumables, and equipment as directed by the Service Project Logistics & HSE Manager, ensuring accuracy and cost compliance. Supports the allocation and coordination of project resources within the multidisciplinary team, ensuring all required personnel, tools, and materials are available when required. Assists in monitoring project progress, reporting any risks, delays, or issues to the Service Project Logistics & HSE Manager to support timely corrective action. While engaged on Program works, supports the assigned Programs Manager and Service Project Logistics & HSE Manager in meeting quality, schedule, and execution objectives for all deliverables. Key Responsibilities: Assist the Service Project Logistics & HSE Manager with the planning, coordination, and execution of project delivery activities, ensuring alignment with project schedules and customer requirements. Manage day-to-day logistics for assigned projects, including freight coordination, delivery tracking, and site access arrangements. Prepare and organise equipment for dispatch, ensuring all materials are complete, compliant, and in proper working condition prior to delivery. Conduct site visits as required to assess conditions, support installations, oversee deliveries, and provide on-site coordination during works. Liaise with internal departments (Service, Programs, and Commercial) and external partners (suppliers, freight forwarders, subcontractors, and customers) to ensure clear communication and smooth project flow. Support the development of project schedules, resource plans, and Method of Procedures (MOPs) under the guidance of the Service Project Logistics & HSE Manager. Ensure that project documentation including site reports, delivery records, and acceptance/commissioning forms is completed and filed in accordance with Smiths Detection requirements. Provide operational support during installation, including coordination of field teams, site safety compliance, and monitoring of progress against milestones. Identify and report any project risks, issues, or deviations from plan to the Service Project Logistics & HSE Manager for escalation and resolution. Assist with the procurement of local services and consumables, including preparation of purchase requests and supplier coordination. Support site health, safety, and environmental compliance in all project activities, ensuring adherence to Smiths Detection’s standards and local regulatory requirements. Maintain awareness of ongoing service projects and contribute to planning meetings, scheduling discussions, and resource allocation processes. Assist in identifying opportunities for service improvements or aftermarket sales through close engagement with customers and technical understanding. Undertake other duties as required to support the successful execution of service projects and the wider Service department objectives.
