3 month role with possible extension Brisbane CBD based Key Duties and Accountabilities Provide high level executive support, including confidential secretarial and administrative services to the Executive Director and other staff within the division in accordance with departmental policies and procedures. Proactively manage the Executive Director’s calendar, arrange and organise appointments, committees, meetings and conferences including catering, materials and information and providing secretariat support and minute taking as required. Organise travel, accommodation and business arrangements as required for staff and clients. Maintain the records management system, and administer the flow of correspondence across the division, ensuring all correspondence and documentation is accurately recorded and tracked in the Ministerial and Executive Correspondence System (MECS). This can include acting as the central point for correspondence and documents, including distribution of correspondence and other documents, and when necessary, follow up on outstanding items and preparation of documents for approval. With the assistance of corporate teams, assist the Executive Officer in maintaining core financial, HR and Business Reporting information on behalf of Program, Knowledge and Systems Initiatives. Assist the Executive Officer in their role, this may include occasional project work, data collation, event support and review of processes to ensure best practice are occurring. Undertake financial processing activities as required, including purchasing, processing invoices, reconciling corporate card transactions and processing of travel claims. Maintain knowledge, technical proficiency and skills appropriate to the role including compliance with appropriate legislation, policies, procedures and protocols. Build and maintain effective working relationships with clients and stakeholders through liaison with appropriate areas throughout the office, the department and other agencies. Closing Date: 10 November 2025 For more information, please contact Angela Anderson at angela.a@edenritchie.com.au
