This is a Senior Project Officer - AI Team role with Macquarie University based in North Ryde, NSW, AU Macquarie University Role Seniority - mid level More about the Senior Project Officer - AI Team role at Macquarie University PRIMARY DETAIL $111,643 to $121,045 (HEW Level 7) plus 17% employer’s superannuation contribution and annual leave loading FTC Until 31st December 2026 | Work with a strong collaborative AI team Based at Macquarie University, Wallumattagal Campus, North Ryde Macquarie University’s AI Team is seeking a Senior Project Officer to provide operational, coordination, and delivery support across its program of AI initiatives. This role offers an excellent opportunity to contribute to the University’s AI transformation, supporting projects that design, implement, and embed generative AI solutions for staff and students. You will report to the Head of AI and collaborate closely with senior members of the AI Team, academic and professional staff, students, and external partners. You will play a key role in supporting the governance, administration, and adoption of innovative AI solutions that enhance learning, research, health, and operations. In addition, you will help the team experiment with and apply AI tools to improve operational efficiency and support the University’s broader digital transformation goals. Key Accountabilities Provide administrative and coordination support to the AI leadership team Coordinate workshops, training sessions, pilots, and demonstrations with staff and students Manage and monitor the AI Team’s communication channels (Teams, inbox), ensuring timely and professional responses Support data collection, reporting, and tracking of adoption, success and usage metrics for AI tools and pilots Assist with the preparation of reports, presentations, dashboards, and executive communications on AI progress and impact Support procurement processes, vendor management, and contract tracking for AI tools and licenses Provide administrative support for the purchase and delivery of IT equipment, supplies, and services (including catering), ensuring compliance with University policies and procedures Schedule and coordinate meetings between team members, suppliers, and other stakeholders to ensure effective collaboration Explore and apply AI tools to improve operational efficiency within the AI Team Capture meeting minutes for AI governance forums and project updates Build and maintain collaborative relationships with key internal and external stakeholders across the University Assist with project delivery activities, including user support and preparation of training or guidance materials Comply with relevant EEO and WHS regulations Perform any other duties as required and appropriate for the role About You You are a proactive individual with strong organisational and project coordination skills, who is interested in enterprise AI and emerging technologies. You have experience supporting multiple projects in a complex environment, and are confident managing competing priorities. You will also bring excellent stakeholder engagement and communication skills, enabling you to work effectively with a wide range of staff including professional and academic leaders, IT colleagues, students, and vendors. Selection Criteria Minimum 2 years’ experience in a similar role (or equivalent) Demonstrated ability to coordinate information and activities in a complex program or portfolio environment Experience in project coordination or project officer roles within digital transformation or technology environments Strong written and verbal communication skills, particularly in drafting project documentation, reports and briefing materials Strong organisational and time management skills, with the ability to prioritise and meet competing deadlines Understanding of project management fundamentals in a complex organisation Demonstrated ability to manage multiple stakeholders, support project delivery, and coordinate across cross-functional team Proficiency in Excel and the MS Office Suite, with experience preparing agendas, minutes, reports, and presentations Regular and confident user of AI tools (e.g. ChatGPT, custom GPTs, prompt templates) in personal or professional contexts Demonstrated ability to collect and interpret data to inform reporting and decision-making Familiarity with AI/technology projects or a strong interest in AI transformation Knowledge of AI concepts such as generative AI, ethical use, and data governance (desirable) Experience with project management tools (desirable) About Us Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity. Why work at Macquarie We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability. Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer: 17% Superannuation Subsidised onsite parking options Flexible working options Training and professional development Onsite childcare facilities Discounted health insurance (Medibank) Onsite vacation care Employee Assistance Program Subsidised membership at the Sport & Aquatic Centre Onsite GP, imaging & physio clinics To Apply To be considered for this position, please apply online and attach your resume along with a separate cover letter addressing the selection criteria above. Please note this position requires a criminal record check. If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs. Applications Close: 30/10/2025 11:59 PM A Place Where You Belong At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework. Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Macquarie University team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities ️ Providing administrative support Coordinating workshops and training Managing communication channels Key Strengths Organisational skills Stakeholder engagement Project coordination AI tools proficiency Data interpretation ️ Project management tools Why Macquarie University is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume. A Final Note: This is a role with Macquarie University not with Hatch.
