An exciting opportunity with Australia’s premier performing arts school The McDonald College is an independent, non-denominational, co-educational K – 12 school located in North Strathfield. We specialise in performing arts and elite tennis, with an equal focus on academic rigour. Performance streams include Acting, Classical Ballet, Dance, Music, Musical Theatre, Technical Production, and Elite Tennis. There is a strong sense of community at The McDonald College. We are a small and dedicated team where students are at the heart of everything we do. We share in their passion for performance – whether that is in the classroom, on-stage, in the studio, or on the court. Office Administrator Permanent part-time Reporting to The Principal Starting October 2025 Applications close 3 October 2025, 4pm We are inviting applications for an Office Administrator commencing in October 2025. Be part of our diverse and friendly team of teachers and support staff, where you will be engaged to undertake a range of administrative tasks, facilitating the smooth and efficient daily operation of the office in a busy school environment. This role requires someone with initiative who is highly organised and confident in dealing with students, teachers, and parents. This shared role is a part-time position, working 9am to 5pm, 46 weeks per year, plus 4 weeks of annual leave. PERSONAL AND PROFESSIONAL ATTRIBUTES Be a confident user of technology and proficient in the Microsoft Suite and Google Workspace. Excellent personal relationship skills with parents/carers, colleagues and students. Display interpersonal skills demonstrating the ability to interact, liaise effectively and establish positive working relationships. Manage and prioritise a diverse workload while delivering high-quality work in a busy environment. Highly organised with good time management skills. Excellent attention to detail and high levels of accuracy. Be community-minded, with a willingness to participate in College life. Ability to work both independently, follow direction and collaborate in a team environment. Ensure confidentiality remains a high priority. Strong written and verbal communication skills. Adaptable, flexible and self-motivated. RESPONSIBILITIES Reception duties: General reception, email and telephone duties including answering calls, taking messages and directing inquiries. Maintain a neat and tidy reception area. Interaction with parents/carers, volunteers, teachers, casual teaching staff, corporate staff and students in a friendly and professional duties. Maintain visitor sign-in and out registers, issue visitor badges. Administrative duties: General office filing and document handling. Update the database and calendar, and advise parents of absences, late and early departures and excursions. Provide general administration support to the Secondary School. Provide administration support to the Leadership Team. Handling incoming and outgoing mail, emails and notices. Support with catering for events. Support with photo organisation. General: Attend compliance sessions as directed by the Principal. Provide First Aid to students and staff and oversee First Aid supplies. ESSENTIAL CRITERIA Working With Children Check. First Aid Course Certificate ‘Course Type: HLTAID012 - Provide First Aid in an education and care setting (1384477)’. If you don’t have this, then for the right candidate we can accommodate for the course to be undertaken ASAP after commencing employment. State as part of your application that you have read, understood, and agree to comply with the College Statement of Commitment to Child Safety and Wellbeing (see below). Demonstrated experience in an administrative role requiring initiative and enthusiasm. Strong organisational skills and the ability to juggle competing priorities, ensuring on-time delivery of all time-critical activities. Multi-tasking and problem solving skills are essential. Demonstrated experience working with databases (working with TASS will be highly regarded). Demonstrated working knowledge of MS Office suite. A high level of professionalism and the ability to work independently. Commitment to the vision, mission and ethos of The McDonald College. Highly organised with an ability to prioritise and take initiative with limited direction. Excellent written and verbal communication skills. Understanding of the importance of confidentiality and sensitivity. Excellent interpersonal skills. Confident in making suggestions for process improvement. Flexibility and willingness to adapt to the changing needs and requirements of the position. Please note that if you do not address the above essential criteria, your application will not proceed. KEY RELATIONSHIPS Deputy Principal Principal Support Staff Teachers, Students and Parents PLEASE INCLUDE WITH YOUR APPLICATION Covering letter, addressing the selection criteria and acknowledge that you have no knowledge of: · any Child Protection allegations against you · any professional misconduct allegations concerning you A Curriculum Vitae Working With Children Check, including date of expiry and date of birth Completed Child Safe Applicant Declaration Contact details of two (2) professional referees, one of which must be from your latest employer PLEASE ADDRESS YOUR APPLICATION TO: Maxine Kohler, the Principal c/o mcdonald.nsw.edu.au Interviews will commence as soon as suitable candidates apply. CLOSING DATE 4pm on Friday, 3 October 2025 Statement of Commitment to Child Safety and Wellbeing All children and young people who come to The McDonald College have a right to feel and be safe. We are committed to providing a child-safe and child-friendly environment where children and young people feel safe and can actively participate in decisions that affect their lives. We have zero tolerance for child abuse and other harm and are committed to acting in students’ best interests and keeping them safe from harm. The College regards its child-safe responsibilities with the utmost importance and is committed to providing the necessary resources to ensure compliance with all relevant child protection laws and regulations and maintaining a child-safe culture. Each member of the College community has a responsibility to understand the important and specific role they play individually and collectively to ensure that the well-being and safety of all students are at the forefront of all that they do and every decision they make. The child’s right to privacy is respected and supported based on honest and open communication. Fostering trust and respecting boundaries will nurture confident young adults. The College’s Statement of Commitment to Child Safety has been designed to reflect the National Principles for Child Safe Organisations. Please see The McDonald College Careers page if you wish to download the Child Safe Applicant Declaration.
