Job description Agency NT Fire and Emergency Services Work unit Media and Communications Job title Honours and Awards Officer Designation Administrative Officer 6 Job type Full time Duration Ongoing Salary $96,620 - $107,721 Location Darwin Position number 48303 RTF 329850 Closing 22/09/2025 Contact Officer Elle Conway 08 8948 9137 About the agency https://pfes.nt.gov.au/tri-services-transition Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=329850 APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS. Information for applicants – inclusion and diversity and Special Measures recruitment plans The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website. Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website. Primary objective Provide high level advice to Northern Territory Fire and Emergency Services (NTFES) on honours and awards, coordinate significant events and action the Agency’s obligations with respect to recognition and ceremonial matters. Context statement NTFES protect the Territory from emergencies and other hazards. The honours and awards function formally recognises individual achievements, reinforce standards, and promote a culture of excellence. Key duties and responsibilities 1. Coordinate to a high standard all aspects of internal and national honours and awards for NTFES, including establishing new recognition systems. 2. Provide expert advice to NTFES employees and external stakeholders on matters such as order of precedence, forms of address, correct salutations, dress code requirements, flag protocol, and use of insignia and emblems. 3. Project manage all aspects of ceremonial and event coordination including booking appropriate venues and catering and performing Master of Ceremony duties as required. 4. Conduct medal eligibility checks in terms of probity, service dates, and leave without pay periods. 5. Process recognition requirements for employees who are resigning or retiring from the organisation. 6. Prepare comprehensive briefings, including running sheets, scripts, speech notes, guides, order of proceedings and ceremonial programs for each ceremony and/or event taking place. 7. Oversee the daily operations of the honours and awards function, provide guidance and support to colleagues, and manage specialised stock. 8. Monitor and maintain accurate records in agency databases relevant to service and training. Selection criteria Essential 1. Demonstrated high level written and oral communication skills, proofreading skills and ability to prepare high quality documents. 2. Proven successful experience in project or event management. 3. Proven organisational skills, with the ability to work under pressure to manage multiple tasks and demands, while maintaining strong attention to accuracy and detail. 4. Ability to problem solve with flexibility and agility while maintaining a high degree of confidentiality, integrity, and professionalism. 5. Demonstrated interpersonal skills and the ability to effectively communicate and build effective relationships with people of diverse cultures and both within and outside of government. 6. Demonstrated experience in coordinating tasks, information, and maintaining accurate records and files using spreadsheets, databases, or records management systems. Desirable 1. Knowledge of the Australian honours and awards systems. 2. Qualifications in event or project management. Further information The successful applicant must consent to a check by police of criminal records and intelligence data to confirm they have no significant criminal history record.
