What you'll do Manage and provide a high level of confidential executive support and coordinate information and advice to the Executive including diary management, prioritisation and escalation of urgent requests in a timely manner and the coordination of approval paperwork. Manage the flow of incoming and outgoing correspondence for the Executive, prepare draft correspondence, whilst also being required at times to assist with the whole of the organisation correspondence coordination or preparation of specific correspondence. Provide secretariat support to key executive meetings, including scheduling of meetings, agenda preparation, confidential minute taking and distribution, and follow up actions that arise from the meetings. Manage the corporate and administrative duties necessary for the efficient operations of the office which includes implementing, monitoring and maintaining administrative, human resource and financial procedures and practices to ensure compliance with relevant Departmental policies. Manage the Medicare registration and renewal process for the following pathology services; Approved Pathology Authority (APA), Accredited Pathology Laboratories (APL), Approved Pathology Practitioners (APP) and Approved Collection Centres (ACC). About you We are searching for someone who has: High level executive support skills including extensive diary management and coordination of a high volume of documentation through the approval process in a fast-paced environment. Exceptional time management and organisational skills with the ability to establish key priorities and multitask as appropriate to meet deadlines, as well as a strong attention to detail. Demonstrated high level interpersonal, verbal and written communication skills including tact, diplomacy and confidentiality when liaising with senior executives, staff, and other stakeholders. Displays initiative with minimal supervision and as well as an ability to work in a team environment developing effective relationships with other team members, key stakeholders and customers. Strong knowledge of key Departmental policies and procedures and the ability to provide clear advice to the Executive and staff. Why work with us? Work alongside passionate professionals in a supportive and inclusive environment that values people and prioritises employee success and wellbeing. This includes: Competitive salaries 12.75% superannuation 17.5% leave loading Employee wellbeing Access to 24/7 confidential employee support providers and counsellors including for immediate family members Additional flexibility to support your work life balance including access to generous leave entitlements, such as purchased leave, domestic violence leave, reproductive health leave, cultural leave, study and examination leave. Professional development Career progression with more than 300 diverse career pathways and career support to take you further! Access to a variety of programs and initiatives to support training and career growth. * Grow your skills through hands-on experience and access to internal training opportunities and additional financial and leave benefits for approved external training and development. Our commitment to equity, diversity and inclusion At Queensland Health, our work environment is inclusive and supportive, and we value our employees. We are an equal opportunity employer and encourage applications from people of all cultures, abilities and backgrounds. Our commitment to cultural safety, equity, diversity and inclusion means we understand some people may need changes to the recruitment process. If you need support during the recruitment process, such as meeting with the panel virtually instead of in person, please reach out to the hiring manager. We value diverse candidates and your need for adjustments will not affect our hiring decisions. Ready to apply? For further information on how to apply please review the attached Role Description.
