We are an owner operated Mechanical Ventilation, Air Conditioning and Electrical business that is well established within the HVAC industry and we require an administrative assistant to help us with our ever increasing administrative needs. The position of administrative assistant is a full-time position, Monday to Friday with an 8:30am start and 5:00pm finish. The ideal candidate would preferably be a mature minded, experienced person who is prepared to work in a role providing support to our management team as well as carrying out general office admin duties. Duties and Responsibilities: Answering telephones and providing exceptional customer service Monitoring and tracking equipment hire Ordering of supplies, including office supplies, kitchen supplies and staff uniforms Ensure that administrative tasks are completed and that employees are supported with supplies and any documents required Strive to reduce expenses and increase productivity Administer the fleet of company cars, arranging fuel cards, booking maintenance services, renewals of insurances and registrations Process supplier invoices, purchase orders and liaising with suppliers Assist with tracking of deliveries and back orders of supplies Other duties as required in an office environment The successful applicant will have: Previous experience in an administrative role Attention to detail, team mentality and a positive attitude Ability to show initiative The ability to prioritize and have good time management Flexibility and ability to deal effectively with changes in business needs as they arise High level of written and verbal communication skills Proficiency with Microsoft Office suite of programs (including: Word, Excel and Outlook) Experience with MYOB will be an advantage Benefits and perks we have to offer you: Secure, long term employment in a well-established and respected business Great working conditions Ongoing support and development opportunities Close to public transport and just off the M5.
