Administration Assistant 16 hours per week - flexible hours/day Must have experience in Xero Accounting software. Preferred but not essential Bright HR experience. Key Responsibilities: Communication: Answer phones, greet visitors, draft and proofread emails and letters, and distribute mail. Scheduling & Coordination: Manage calendars, schedule appointments, coordinate team meetings, and support event planning. Document Management: Prepare, format, scan, photocopy, and bind documents; file and archive records, and maintain databases. Office Operations: Order and manage office supplies, maintain an orderly office space, and handle petty cash. Data & Records: Perform data entry, update product catalogues, and manage various records and reports. Administrative Support: Assist with basic bookkeeping, process invoices, manage expense reporting, and support project deadlines. Essential Skills & Qualifications: Computer Proficiency: High competency in Microsoft Office Suite (Word, Excel, PowerPoint). Communication Skills: Excellent written and verbal communication skills. Organisational Skills: Strong time management and the ability to prioritise tasks effectively. Detail-Oriented: A high level of attention to detail to ensure accuracy in documents and records. Problem-Solving & Multi-tasking: The ability to handle multiple tasks simultaneously and solve administrative problems.
