Overview Office Experience Manager - Part Time at Imagination, Sydney Department: Operations - People & Culture Location: Sydney Application Deadline: 12 September 2025 Description Are you passionate about creating inspiring spaces and unforgettable first impressions? At Imagination, we’re looking for a proactive, people-focused Office Experience Manager to be the heartbeat of our Sydney Office. The role is a part time, office-based position with working days Tuesday to Thursday. Office hours can be flexible and ad-hoc hours on Monday pending requirements. This role shapes the daily experience of our team, clients, and visitors from the moment they walk through the door. You’ll be the driving force behind a vibrant, safe, and energising workplace where creativity thrives. You’ll connect across our creative, production, and client service teams, anticipating needs and solving problems with calm confidence and a can-do spirit. Responsibilities Oversee the daily operations of the Sydney studio to ensure a smooth and efficient working environment. Greet, sign in and manage visitors, vendors, and deliveries while upholding Imagination’s professional studio presence. Maintain office and kitchen supplies, manage stock levels, and coordinate procurement. Ensure all studio spaces (meeting rooms, workstations, breakout areas) are clean, tidy, and fit-for-purpose. Act as Health & Safety Representative and First Aid Officer (training provided if required). Coordinate facilities maintenance, liaising with landlords and service providers to address building issues or improvements. Manage relationships with suppliers and contractors, ensuring value and service quality. Support leadership and HR with onboarding, desk assignments, and space planning. Assist with travel coordination, meeting logistics, and other administrative tasks. Collaborate with IT to ensure smooth tech operations in shared spaces. Manage building access, security processes and emergency protocols. Design and implement initiatives that enhance employee engagement and workplace culture. Organise and manage internal events, wellbeing initiatives, celebrations, and team-building activities. Maintain up-to-date studio policies, office manuals, and emergency response procedures. Process studio-related invoices and support budget tracking alongside the Operations Lead. Assist in implementing sustainability within the workspace. Support Leadership Team with expenses and administrative tasks. Manage the office offsite storage facility. Qualifications and Skills Experience as an Office Manager, Facilities Coordinator, or similar administrative/operational role. Exceptional organizational and multitasking skills with keen attention to detail. Strong communication skills across all levels. Experience managing vendor relationships and studio services procurement. Familiar with workplace safety, compliance, and emergency procedures. Comfortable working in a creative agency or fast-moving studio environment. Proficient in Microsoft Office Suite and Google Workspace (Docs, Sheets, Calendar). Proactive, with the ability to foresee and resolve issues before they arise. Commitment to inclusion, sustainability, and collaborative ways of working. What We Can Offer You A unique opportunity to support one of Sydney’s most creative workplaces A highly visible and valued role influencing employee wellbeing and operations A company that lives its values—curiosity, rigour, bravery, and respect Hybrid work model for full-time employees, with in-office presence on Tuesday, Wednesday and Thursday Birthday leave Parental leave Monthly office social events Professional development opportunities Modern office space with views of the Sydney Harbour Bridge About Imagination Imagination is The Original Experience Design Agency. We apply the power of collective imagination to creative, commercial, and cultural challenges, creating experiences that move people. We specialise in Consulting, Destinations, Content and Live Events. We have 13 global studios and were certified as a Newsweek Most Loved Workplace 2023. Our clients include Major League Baseball, Visa, Amazon, Ford, LVMH, Harley-Davidson, and Google. For more information, visit imagination.com or follow @imaginationglbl. Beliefs and Behaviours We operate with four foundational beliefs: Curiosity, Rigour, Bravery, and Respect. We are committed to diversity, equity and inclusion, and to fostering an environment where every individual feels valued and empowered to succeed. Are you ready to join a team that values curiosity, rigor, bravery and respect? Apply to become our Office Experience Manager in Sydney. J-18808-Ljbffr
