Permanent Pert-time position | Monday to Friday, 9am-4pm Located in Midland, just 30 minutes from Perth CBD Join a values-based, supportive team committed to making a meaningful difference. About the Role: Working closely with the Manager and Administration team, this position is responsible for providing vital administrative and scheduling support to ensure the smooth daily operations of our Aged Care Facility. This role involves a wide range of tasks including typing, answering phones, maintaining databases, processing accounts, ordering supplies, banking, and distributing mail. Acting as the first point of contact for incoming calls and on-site visitors. Managing administrative aspects of resident admissions and discharges, including waitlists and applications, in coordination with Head Office. Processing accounts payable and receivable, managing purchase orders, ordering office supplies, and stocktaking. Supporting resident enquiries and directing them to appropriate staff or departments. Performing general administrative duties such as filing, mail processing, data entry, word processing, minute taking, and photocopying. Maintaining accurate records to meet internal and external reporting requirements. Coordinating travel, accommodation, and catering bookings for internal stakeholders. Identifying and assisting in the development of administrative process improvements. Assisting with staff rostering, including managing leave (planned/unplanned), training schedules, and ensuring rosters align with staffing budgets and availability. Why Join Us? At BaptistCare, we value our employees and foster a positive, inclusive work environment. We offer competitive salaries, tax-free salary packaging , discounted gym memberships, and novated car leasing. Enjoy work-life balance with flexible arrangements and additional leave options. Benefit from our health and wellbeing initiatives, including free counselling, spiritual support, and nutrition advice. Advance your career with study assistance up to $3000 per year and access to learning and development programs and courses like LinkedIn Learning! About you: You are a motivated and organised individual with a strong commitment to delivering a customer-centric approach in all interactions. Your excellent verbal, written, and interpersonal communication skills enable you to build positive relationships with residents, families, and colleagues alike. You are comfortable managing a busy workload and can adapt well to changing priorities in a fast-paced environment. As a flexible team player, you enjoy working collaboratively and contributing to a supportive workplace culture. You are proficient in a wide range of IT applications, including Microsoft Word and Excel, and bring with you solid experience in administration or reception roles. Your ability to coordinate and plan activities effectively allows you to stay on top of tasks and ensure smooth daily operations. About Us: We are proud to be part of the merged care organisation that will be known nationally as BaptistCare. As a for purpose, Christian care organisation, we are committed to providing exceptional support and services across Australia. Together with Baptcare (VIC, TAS, SA) and Baptist Care SA we employ over 12,000 dedicated employees and support over 38,000 customers to help people live well with dignity and purpose. From older Australians and their families to people facing significant disadvantage, our passion and our priority are the customers we serve. We strive to deliver care as it should be – with people right at the centre. Applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date. The closing date is subject to change without notice . Successful candidates will be subject to a variety of background checks including a national criminal history check, reference checks and, if applicable, WWCC, NDIS worker screening check and a pre-employment medical. BaptistCare – Transforming lives by expressing the love of Christ. Recruitment Agencies Please note: This position is being managed directly by our internal Talent Acquisition team. We respectfully request that recruitment agencies refrain from contacting any employees directly as all communications must go through the Talent Acquisition. Unsolicited candidate profiles or CVs from recruitment agencies will not be accepted. Thank you LI-ÁB1
