About the role This is an outstanding opportunity for an experienced Executive Assistant to join a progressive membership based organisation based in Melbourne’s inner east. In this role, you will work in close partnership with a highly regarded CEO, providing trusted and valued support in a fast-paced, dynamic environment. You will be naturally proactive, engaging, and adaptable. Professionally, you’ll bring exceptional organisational skills, the ability to prioritise competing demands, and a strong sense of discretion. Responsibilities As Executive Assistant, your responsibilities will include, but are not limited to: Ensuring the CEO is fully prepared and briefed ahead of daily and weekly internal and external meetings/conferences End-to-end meeting coordination, including agendas, minutes, venues, facilities, and catering Diary management and scheduling across multiple priorities Coordinating and managing meeting packs and documentation Booking and managing domestic and international travel arrangements Monitoring deadlines to ensure the CEO is across all key commitments Providing support to the CEO’s direct reports and acting as a point of contact for wider teams Attending meetings, capturing actions/decisions, and ensuring follow-up Coordinating and supporting critical leadership meetings Driving engagement initiatives and proactively identifying areas where additional support is needed Acting as a culture champion, contributing to a positive and collaborative workplace Skills and Experience The successful candidate will demonstrate: Prior experience as an Executive Assistant in a fast-paced environment Exceptional organisational skills with the ability to juggle competing priorities A proactive, fast-learning mindset with the ability to anticipate needs and take initiative A people-first approach, valuing kindness, collaboration, and strong working relationships A drive for excellence, with a focus on delivering high-quality results at pace Resilience and composure under pressure, maintaining a solutions-focused approach Clear and concise communication skills, both written and verbal About the client Our client is a well-respected membership-based organisation offering a flexible and agile working environment, an inclusive and supportive culture, and clear pathways for career progression. They are seeking an Executive Assistant who brings a positive “can do” attitude and thrives in a collaborative, team-focused environment. To apply Please follow the link below
