My Spectrum Services Administration Assistant Australia About the Role The Administration Assistant role is a key position within the My Spectrum Services team, providing Administrative and Human Resource support to the Director. Opportunity for role growth and future development. About Us My Spectrum Services is a team of experienced Allied Health professionals and support staff, dedicated to assisting our customers' ongoing health and wellbeing. My Spectrum Services provides assessment, therapy, and treatment to people experiencing physical and mental health concerns and disabilities. Customers can be funded by many alternate sources, including the Department of Veterans Affairs, Medicare, the National Disability Insurance Scheme, Employment Assistance Programs, and privately. Tasks and Responsibilities: - Provide administrative leadership and support to Clinicians, Allied Health Assistants, staff, and customers of My Spectrum Services. - Maintaining up to date calendars of therapists - Confirm, reschedule, cancel appointments - Efficient coordination of clinic communications (emails/letters etc) - Following all procedures and policies - Ensure adequate levels of supplies - Maintain general tidiness of clinic and treatment rooms - Process different types of payments – EFTPOS and issue receipts - Maintain correct and up to date customer records About you: Non-negotiables: - Availability Monday - Friday preferred - Effective Communication Skills, both verbal and written - Solid ethical judgement and decision making skills - Ability to work well within our team and autonomously - Dedication and reliability, with a people first approach - Time management skills - Attention to detail and the ability to multitask in a fast-paced environment - Demonstrated commitment to maintaining patient privacy and confidentiality. - Proficient in range of suites (Google Workspace/ Word, Excel, Outlook, Teams) Preferred Skills and Attributes - Understanding of neurodiversity, mental health and disabilities. Benefits - Yaralla Lifestyle Card- on successful completion of the probation period - Birthday leave- on successful completion of the probation period - Close-knit team environment - Flexible work hours Apply For This Job If you would like to apply for this position, please fill in the information below and submit it to us for consideration.
