Job Description: About the Role The Nurse Workforce Unit (NWU) Administration Officer position is a member of the NWU Allocations Officer team. The NWU Admin Officer will undertake a range of clerical and administrative functions within the NWU to facilitate the efficient and effective operation of the unit and support the Nurse Workforce Unit Leadership team, consisting of the Nurse Unit Manager NWU Operations, the Associate Director of Nursing Workforce and the Director of Nursing Workforce and Acute Services. We are looking for an administration officer for a full time role (1.0FTE), Monday – Friday. The classification for this position will be HS2 - HS21 ($66,768 - $73,811.92 per annum) About St Vincent's Hospital Melbourne St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. Part of Australia's largest not-for-profit Catholic Health and Aged Care Network, St Vincent's Health Australia, SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care. SVHM's mission is to provide high quality and efficient health services to the people of Victoria in accordance with the philosophy of St Vincent’s Health Australia. This mission is based on the values of compassion, justice, integrity and excellence About the Nurse Workforce Unit The Nursing Workforce Unit provides a centralised coordinated approach to nursing staff replacement enabling the procurement of the right nurse, at the right classification to cover shift vacancies and meet nurse patient ratios whilst maintaining delivery of high standard patient care. The NWU allows for real time monitoring, analysis and strategic management of issues related to nurse staffing and most importantly provides forward planning to meet any workforce shortfalls and increased clinical acuity needs in the most appropriate and effective manner. Your contribution and About You Customer service experience with a passion for customer focused, quality administrative & clerical services that are aligned to best practice in dynamic healthcare. Exceptional verbal and written communication skills, utilised to liaise with hospital departments/wards and external nursing agencies regarding staff requirements and shortfalls across SVHM. Familiarity with on boarding processes, competency management and agency invoicing principles preferred but not essential. Demonstrated data entry capabilities that will enable accurate and efficient documentation to record pool, RUSON, casual bank and agency activity across SVHM. Proficiency in utilising Microsoft word and Microsoft excel for data entry and analysis. What we offer • A focus on wellbeing initiatives, with regular events and programs • Confidential, solutions-focused employee counselling • A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!) • Salary Packaging – Increase your take home pay! • In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks • Culture of continuous improvement Application Please attach your resume and cover letter to your application. Applications that do not contain both a resume and cover letter will not be accepted. Please address your application to the Nurse Workforce Unit Leadership Team Kaely Kalcic – Nurse Unit Mana ger, Nurse Workforce Operations Sally Kelly – Director of Nursing Workforce and Acute Services Jessica George – Associate Director of Nursing Workforce Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable number of applicants be sourced. We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM. Closing Date: 29 August 2025 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https ://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan Code of Conduct: View Code of Conduct
