The key duties of the position include We are looking for enthusiastic and proactive individuals to provide executive and administrative support to our senior leaders. If you thrive in a fast-paced environment, excel at problem solving and have experience in administration, customer service and relationship building, an Executive Assistant role could be the perfect fit for you. Information sessions will be held to give you an opportunity to hear all the great things about working as an Executive Assistant in the ATO and ask any questions you may have about the role or recruitment process. The information sessions will be held online, for more information please click on apply now. As an Executive Assistant you will be the first point of contact in your senior executive's office, making your ability to build rapport quickly and deliver a great client experience highly valuable. You will be co-located with your senior executive and undertake a variety of tasks which will include: front-of-office duties such as welcoming visitors, handling incoming phone calls and correspondence and directing enquiries diary management: providing daily guidance on priority meetings, emails and actions escalating urgent matters for attention and response tracking follow-ups on action items to ensure deadlines are met scheduling meetings and forward planning, including management of conflicts coordinating meetings and events (on site or virtual) including preparation of electronic and hard copy papers and setting up meeting rooms managing travel arrangements and itineraries, assisting with budget management, credit card acquittals, and handling less complex procurement and financial management tasks communicating with business partners and clients supporting teams across the business line/branch with administrative requirements e.g. ordering stationery, printing, and escorting visitors. We embrace the strength of diversity - through our people and the perspectives they bring. We are committed to inclusive recruitment practices and encourage applications from people with disability or neurodivergence, Aboriginal and Torres Strait Islander peoples, and individuals from all backgrounds. Reasonable adjustments can be provided throughout the recruitment process.
