Based on the fringe of the city centre, this boutique studio has recently moved into a stunning new space which affords breathtaking views of Melbourne, and they’re keen to appoint a sophisticated and efficient Executive Assistant . If you have a knack for streamlining processes that enhance a team’s efficiency and productivity and you have experience implementing strategic initiatives, this role will be perfectly aligned. Varied and multi-faceted, this role includes EA support to the Director, in addition to administration and management support to the studio overall. You’ll be responsible for streamlining and easing the Director’s time, allowing him to focus on optimal tasks, while also enhancing the smooth running of the office on a day-to-day basis. Versatility and adaptability will be imperative, as no two days will be the same! Essential Skills & Experience: 6 years of experience as an EA, PA or Office Manager Exposure to Architecture, Design or Construction industry highly regarded Knowledge of a creative industry and the relevant processes involved Proficiency with Adobe Photoshop, Microsoft Office Suite, Outlook Strong project management and organisational abilities Technical efficiency with current audio/visual/software trends Client and customer focused and experienced at liaising with high profile clientele Exceptional communication skills – verbal, written, listening Strong interpersonal skills and ability to build relationships Professional, polished, detailed, motivated and reliable Our client is seeking a special person who can foster a warm, positive environment and support the studio’s growth. Someone who leaves a positive and lasting impression on everyone they meet and can connect and form relationships across all levels. It’s a delicate balance between experience level and personality/culture fit, but both virtues are exceptionally important to this studio. Especially given the Director’s reputation in the industry and high-profile nature of their projects and clientele; you’ll be the “face” of the company, and your calm efficiency, grace and discretion will be the glue that holds it all together. Key responsibilities as Executive Assistant Receive and greet guests Manage, screen and redirect all incoming calls and enquiries Email management - review, action, respond, file, archive Diary and Calendar management Travel management - flights, accommodation, visas, car hire Manage meeting rooms, including catering and AV Corporate event planning - entertainment, staff lunches, workshops, promo events Collate and prepare information for meetings - presentations, agendas, minutes Prepare Director’s timesheet Maintain requirements for registration and memberships Key responsibilities as Studio Administrator Presentation of office - meeting rooms, styling, coordinating cleaners Diary and meeting room management Maintain studio equipment and facilities IT management - equipment, software and support (assisted by external consultants) Coordination of CPD and training for staff Assistance with project administration documentation as required On-boarding/Off-boarding of staff, staff reviews and catch-up administration Implement health and safety protocols Attend industry events and networking opportunities to increase studio's visibility You must be comfortable supporting business functions of the company, providing solutions and switching between tasks. There will be occasions where you’ll be operating under direction, but you must be capable of working independently without need for supervision, while also working collaboratively with the team. Given the deadline driven nature of the architecture industry, you’ll need to be an organised and methodical operator, with the ability to manage and coordinate workflow. This is a secure, career defining, permanent position, and given the nature of the role, they need you to be based full-time in the studio, Mondays to Fridays. Salary expectations in line with the depth of your experience and skills but anticipated in the range of $90,000 - $100,000 plus Superannuation. Blend your love of design with your drive to create efficient environments. We look forward to hearing from polished, professional, self-driven administrators! For more information, please contact Bruce Whetters on 9349 1055 or bruce@btandp.com.au. Reference number: M1300789 Bloomfield Tremayne have been servicing the Australian Architectural and Interior Design markets for over 35 years. As a result, we are uniquely placed to support our candidates within these markets with superior service and advice. We value diversity and encourage applications from all qualified individuals, including those from diverse gender identities, cultural and linguistic backgrounds, people with disabilities, members of the LGBTQIA community, veterans, Aboriginal and Torres Strait Islander peoples. To view all job opportunities currently available, which are updated daily, please visit: www.bloomfieldtremayne.com.au Please Note: Bloomfield Tremayne adhere strictly to the Privacy Act 1989, so you can be assured that your information will be kept confidential and not forwarded to a third party without your consent.
