The Recruitment People provide Recruitment & HR Solutions. Project Administrator / Coordinator Gold Coast | Up to $80k Super (neg) | HVAC Projects We’ve partnered with a reputable air conditioning contractor delivering high-quality HVAC solutions to commercial clients across SEQ. With a steady pipeline of projects and a great team culture, they’re seeking a highly organised and proactive Project Administrator to support their project team from setup to handover. This role would suit someone who enjoys working in a fast-paced, project-based environment and is confident juggling multiple priorities while keeping everything running smoothly behind the scenes. The Role Reporting to the Commercial Manager, you’ll play a key role in the administration and coordination of HVAC projects, supporting the Project Manager and Contracts Administrator. Responsibilities include: Setting up new projects in internal systems and ensuring all project details are accurately recorded Assisting in the preparation and collation of project documentation including job packs, plans, compliance forms and checklists Supporting scheduling activities and tracking project milestones to ensure key deadlines are met Coordinating procurement and delivery of materials and equipment with suppliers Liaising with internal stakeholders and external consultants to compile O&M manuals, drawings, and certifications Providing day-to-day administrative support to the project team and ensuring smooth workflow and communication Maintaining project registers and documentation in line with company procedures Applicant Requirements We’re looking for someone who is organised, detail-oriented and comfortable supporting multiple projects at once. Ideally, you’ll have: Experience in a Project Administrator or Project Support role within construction, HVAC, or building services Excellent attention to detail and a proactive work ethic Good communication skills and confidence dealing with suppliers, consultants, and internal stakeholders Sound proficiency in Microsoft Office (especially Word, Excel, and Outlook) Strong organisation and time management skills – able to meet deadlines and follow process Use of Simpro would be highly advantageous Salary & Benefits Salary up to $80,000 Super (negotiable depending on experience) Secure long-term opportunity with room to grow Join a well-established HVAC company with a strong reputation Supportive team and experienced project leaders Busy, hands-on role with genuine variety Other employee benefits. No weekends How to Apply If you’re someone who thrives in a busy, structured role and enjoys being part of a collaborative team working on commercial projects, we’d love to hear from you.
