Position : Administrative Assistant Clerk Start : 07th July 2025 Likely Duration : anticipated 3-month contract Salary : $40.00 per hour (including casual loading) plus superannuation Location : Berkshire Park Overview In this exciting role you will provide administrative and support services Senior Managers and work teams in such as general administration, executive support, fleet and records to maintain effective operations. Key Accountabilities/Responsibilities: Provide a range of administrative and support services, including fleet record management, fleet associated correspondence, and fleet coordination to support the effective operation of the logistics unit. Manage supplier networks and accounts for all motor vehicles within the portfolio to ensure that stakeholder expectations are managed effectively. Maintain accurate, accessible fleet administrative records for Fringe Benefits Tax (FBT) and fleet reporting to meet critical deadlines such as lease retirement dates. Administer vehicle leases, forecast lease retirements and arrange vehicle replacements to prevent lease penalties. Process all applications for new or replacement vehicles including ordering vehicles and disposals to support Fleet operations. Coordinate entries of fleet records into SG Fleet Log Manager for accountability and financial management. Monitor and advise fleet users on vehicle utilisation, repairs, service, and lease, registration as applicable. Coordinate quotations from vehicle suppliers to SG Fleet and prepare all vehicle replacement applications for approvals. Coordinate bookings for Heavy Vehicle inspections as required by the NHVR. Administer disposal process for all vehicles to auction at end of lease. Administer all TMF insurance claims to ensure completion of all repairs. The expected working hours for this role are 35 hours per week. Desirable Criteria Significant fleet management experience Essential Criteria Current driver’s licence and willingness to drive a vehicle while performing the role. Proven experience in meeting KPIs and key challenges in maintaining quality, output and ensuring deadlines are met. Demonstrated experience in computers and business software, such as MS Word, MS Excel, MS Access, Pronto (or similar business management system), Trim / EDRMS, My Work Zone and for fleet management. Proven ability to deliver multiple fleet and administrative support in line with agreed standards, timeframes and milestones, given tight timeframes and the need to maintain accuracy and attention to detail. Proven ability to consistently perform to a high standard in a busy and complex work environment whilst undertaking work tasks, with minimal supervision, individually or as part of a team. Willingness to undertake all training as required or provided. Appointments are subject to the following checks/ clearances: Reference checks National Criminal History Record Check in accordance with the Disability Inclusion Act 2014 Copies of Qualifications and driver’s licence must be provided Rights to Work in Australia All candidates are required to be fully COVID-19 vaccinated When applying for this role, please include a Word version of your resume (not PDF). Please note that only Australian based applicants will be considered for this role. By applying for this position, you give MBC Recruitment the sole Right to Represent you for the position of Job Ref 1042106 – Administrative Assistant Clerk. Your details may be provided to the Client to progress your application. Apply Now! Job Code: 1042106 Recruitment – Berkshire park recruitment
