ABOUT THE COMPANY Lotus People are excited to be partnering with a global quantitative trading firm founded by a group of friends who share a passion for game theory and probabilistic thinking. Their rigorous and analytical approach to decision making has led them to become one of the largest and most successful proprietary trading firms in the world. In their offices around the globe, their employees are relentless problem solvers who collaborate to make optimal decisions. This company's deep integration of trading, technology and quant research makes them experts in trading essentially all listed financial products and asset classes, with a focus on derivatives. While their presence in the market is broad, their trading desks are highly specialized to allow for a deep understanding of the unique drivers of each asset class. ABOUT THE ROLE By joining the Campus Recruiting Team as a Recruiting Coordinator, you will be part of an energetic and motivated team that directly impacts the growth and success of the firm. You will support university recruiters focused on hiring top-tier talent for graduate programs in trading, technology, and Quant businesses as well as internship opportunities across the business. This opportunity will allow you to leverage your strong communication skills as you will work directly with candidates, hiring managers, and interviewers. You will have the opportunity to learn the university recruiting process as well as develop a broad knowledge of the business. To be successful in this role, you must be able to coordinate and prioritize multiple tasks simultaneously and manage last minute changes to schedules with professionalism and composure. We are seeking someone who is detail-oriented, organized, and able to think critically to facilitate the interview process for our university candidates. DUTIES Build effective relationships with candidates, recruiters, and business managers Schedule and confirm phone and on-site interviews, including office tours, lunches, and desk rotations Coordinate travel accommodations for candidates Greet candidates and coordinate all on-site interviews; ensure a positive candidate experience for candidates Distribute resumes and interview feedback to recruiters, hiring managers, and members of the interviewing team Maintain candidate records in our Applicant Tracking System (ATS) Manage phone calls and inquiries from candidates or internal employees Maintain and improve procedures for all areas of responsibility from simple process enhancements to larger initiatives Facilitate university recruiting dinners and/or events, including networking/social events for the summer internship program Manage additional projects such as reporting, researching universities and/or on-campus events, etc. SKILLS & EXPERIENCE Minimum of one (1) year of professional or intern experience as an administrative assistant, or experience in an event planning, coordination or similar role required; prior experience assisting a Human Resources and/or University Recruiting team preferred Ability to work collaboratively and effectively in a dynamic and fast-paced team environment, required Excellent oral, written, and telephone communication skills are essential Ability to creatively solve and present good solutions to problems, required Superior time management and organizational skills, required Exceptional attention to detail, critical Ability to maintain highly confidential information, critical Willingness to work additional hours, when necessary, essential Strong proficiency working in Outlook or other scheduling systems, Word, and Excel, required Ability to travel locally, on a limited basis, preferred BENEFITS Their flat hierarchy enables you to drive meaningful impact, by leveraging your expertise and taking ownership. Ability to add a lot of impact, as this is a highly valued recruitment role by the firm as you are directly attracting and engaging the next generation of top talent! Private healthcare and gym allowances, plus wellness initiatives. Additional leave entitlements including marriage leave and 2 bonus days annually. Fully stocked kitchen, with daily breakfast and lunch. Regular social, sporting and community events including annual poker tournament. Matched donations and corporate discounts. OUR RECRUITMENT PROCESS At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process. Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role. Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering. Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We look forward to providing you with a positive and respectful experience.
