Introduction MBB Group is a growing, dynamic high-performing consultancy. We have earned our reputation for delivering service excellence and value for our clients across the transport, social and energy sectors. We provide services across all phases of the project lifecycle and work with a diverse range of stakeholders and clients in the planning and delivery of some of Australia’s most complex infrastructure assets. Description Your position will make a difference to our business and team by : Support the Operations Director and senior management team in the overall running of the business in line with internal policies and procedures. Working to relevant business goals and actions. KEY RESPONSIBILITES AND DUTIES Manage the day to day running of the Sydney office, ensuring all stationary, kitchen and cleaning suppliers are kept stocked up. Ensuring the office is kept presentable at all times. Liaising with and cultivating relationships with suppliers such as building manager, cleaning company. Assist Finance Team with monthly invoicing, bill reconciliation and employee expenses and ensuring that timesheets are completed in a timely manner. Assist all team members with arranging travel and accommodation. Provide diary management support. Setting up meetings when required, providing agendas and minutes. Assisting the HR Manager with the onboarding of new employees, ensuring all equipment is set up and providing an office induction. Office first aider and fire warden Provide day to day IT support. Act as the first point of contact for any IT queries before escalating to our IT provider. Manages SharePoint access and ordering of new equipment. General office and business procurement Assist Operations Director in the implementation of the Integrated Management System (IMS) through daily work. Ensuring that day to day processes are carried out as per the IMS, relevant documents are completed such as minutes, attendance registers. Assist Marketing and Social Committees in facilitating events and internal/external comms. Skills And Experiences Successful completion of, or progress towards, a tertiary qualification in a relevant discipline Attendance at relevant professional / educational events Three years office administration Technical report and presentation writing Advanced computer skills and familiarity with the Microsoft Office suite of programs Good verbal and written communication skills Enthusiastic and self-motivated Good interpersonal and organisational skills Thinks clearly and logically with attention to detail Enjoys the challenge of problem solving as a result driven team player Developed awareness of self and others Follow our policies, procedures and code of conduct
